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Körber Technologies · 8 hours ago

Assistant to President & Vice President

Richmond, VA

Full-time

Onsite

Mid Level

3+ years exp

Körber Technologies, Inc. is a leading Sales and Service company supporting the North American tobacco industry, and they are currently seeking an Assistant to President & Vice President. This role provides high-level administrative support, manages travel arrangements, oversees vehicle usage, and coordinates employee and customer events while ensuring effective communication with the parent company.

Mechanical Or Industrial Engineering

Hiring Manager

Brenda Hernandez

Responsibilities

You will manage calendars, schedule meetings, coordinate appointments, and prioritize calls, emails, and requests for the President and Vice President; prepare, edit, and format executive-level documents (presentations, reports, communications) and maintain confidential records and sensitive correspondence

Prepare and submit dashboards, status reports, and updates for global leadership, ensuring all documents and presentations meet international formatting and reporting standards

Oversee all travel arrangements for employees at every level, including booking flights, hotels, car rentals, and ground transportation in alignment with company policy; maintain a standardized travel process, track schedules, itineraries, and expenses, support reimbursement submissions, serve as the primary contact for travel issues, and manage relationships with travel vendors and corporate travel partners

You will maintain company car logs (usage, mileage, fuel), schedule maintenance and repairs, and coordinate vehicle availability with drivers and employees

Run customer reports, update and maintain accurate CRM records, create labels, and manage segmentation for customer communications

Update daily exchange rates for the Treasurer

Order, set up, and occasionally serve food and beverages for events and visits; maintain inventory of drinks, snacks, and event supplies; assist with planning and logistics for employee or client meetings and special events

You will plan and organize leadership meetings, corporate events, executive sessions, plant tours, vendor visits, and customer visits, including travel and hospitality arrangements for international executives visiting the U.S. facility

Review and coordinate local communication topics with Headquarters, and organize internal communications including Town Halls and monthly meetings

Qualification

Executive administrative experienceMicrosoft Office proficiencyCRM systems experienceEvent managementCross-cultural communicationCommunication skillsAttention to detailOrganizational skills