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Bastrop ISD · 1 month ago

Secretary, Principal (Bilingual Preferred) (9682)

Cedar Creek, TX

Full-time

Onsite

Entry, Mid Level

$20/hr - $31/hr

1+ years exp

Bastrop Independent School District is seeking a Secretary for the Principal to ensure efficient operation of the school administrative office. The role involves providing clerical services, maintaining records, and supporting the administrative staff in various tasks.

EducationHigher EducationNon Profit

Responsibilities

Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements

Prepare instructional materials, meeting agendas, and campus communication as requested

Maintain a daily teacher attendance information and records for substitute teachers

Monitor and process time records including leave requests and reports

Compile information and submit to the Service Center according to established procedures and deadlines

Maintain school calendar of events

Assist with coordination of campus meetings and campus activities

Compile, maintain, and file all reports, records, and other documents as required

Maintain student records according to established procedures

Maintain communication with select outside parties on behalf of the department, including suppliers, business contacts, shareholders, etc

Schedule appointments and maintain the various administrator’s calendar

Set up meetings including reserving the venue and preparing materials

Make travel arrangements including making hotel reservations and turning in conference registration forms

Answer incoming calls and greet visitors

Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to various administrators

Schedule meetings and appointments and maintain calendar for principal

Assist students, teachers, and parents as needed

Receive incoming calls, take reliable messages, and route to appropriate staff

Assist with campus budget preparation and maintain accurate records of expenditures

Prepare and process purchase orders and receive, store, and issue supplies and equipment

Maintain inventory of fixed assets, equipment, and supplies

Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication

Perform routine bookkeeping tasks, including simple arithmetic operations, for the designated administrator

Prepare purchase orders and payment authorizations

Assist with department budgetary matters; developing and maintaining

Creating spreadsheets and managing databases

Act as confidential assistant to the administration; perform clerical duties relating to personnel and confidential matters

Receive, sort, and distribute mail and other documents to department staff

Receive, store, order, issue supplies and equipment for the department

Managing fax communications and office equipment

Managing traditional paper and /or electronic filing systems

Keep informed of and comply with all state and district policies and regulations concerning primary job functions

Project a positive image to the school and community

Maintains personnel records, files, timesheets and leave and payroll

Notarizes documents for public and employees

Enters maintenance work orders upon request

Enters technology work orders

Monitor the work of campus secretaries and clerical aides

Qualification

Proficient keyboardingSpreadsheet developmentBasic accounting principlesFile maintenanceOrganizational skillsFollow instructionsMultitaskCommunication skillsInterpersonal skills

Required

High school diploma or GED

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

One (1) to three (3) years of secretarial experience, preferably in a public education environment

Preferred

Bilingual preferred

Company

Bastrop ISD

At Bastrop ISD, our schools are committed to pursuing excellence in a positive, nurturing, and safe culture that embraces diversity while fostering curiosity and imagination.

Founded in 1892

Bastrop, Texas, USA

1001-5000 employees