Cranbrook Schools · 1 month ago
Administrative Assistant II - Schools Advancement & Alumni Relations
Bloomfield Hills, MI
Full-time
Onsite
Entry Level
2+ years expCranbrook Schools is a leading educational institution founded in 1904, known for its exceptional educational programs and historic campus. The Administrative Assistant will support parent and alumni engagement activities and provide administrative assistance to the Alumni Relations program, ensuring smooth operation and organization of events.
Primary/Secondary Education
Responsibilities
Keep Directors of Parent Relations and Alumni Relations informed and up to date on event progress. Respond to calls and emails in a timely and professional manner
Coordinate and attend event meetings. Take meeting minutes when asked and distribute them in a timely fashion
Assist the Business Services office in negotiating contracts and filing for raffle, liquor and any other required licenses
Enter Purchase Requisitions as needed and seek/manage quotes from vendors
Compile, maintain and update event timelines/planning binders
Send tax information to donors and attendees as necessary
Manage all phases of auction events
Work with Director of Parent Relations on volunteer succession planning
Maintain and respect donor confidentiality
Assist volunteers in creating and tracking event budgets
Update donor, advertising and sponsor forms weekly
Manage auction item intake. Label and store all items in an organized and secure manner using standard inventory tracking system
Work with Business Office to reconcile event budgets
Create, compile and organize event promotional material. Coordinate the distribution of material to relevant constituents, including volunteers, donors, sponsors and advertisers
Assist in the mailing/distribution of invitations and track all responses. Maintain lists of event attendees
Work with the Directors of Parent Relations and Alumni Relations to maintain and keep current online content via CranNet and the Schools website
Approach work with service-oriented perspective and possess strong interpersonal skills
Polite, respectful and professional communications with the event chairs and all volunteers is required
Assist in the set-up and tear-down at all events and help manage guest check-in and check-out at all events
Qualification
Required
A high school degree or GED is required
A minimum of two years administrative experience is required
Excellent communication skills are needed to interact with donors, sponsors, advertisers, event volunteers, parents, faculty and staff
Computer proficiency in Microsoft Office Suite is required
Must have strong attention to detail as well as the ability to prioritize and organize multiple tasks
Ability to exercise discretion and confidentiality is required
Requires a valid Michigan driver's license with a satisfactory driving record
Preferred
Experience with design software
Benefits
Medical
Dental
Life insurance
Long-term and short-term disability
Retirement programs with employer contribution
Generous paid time off
11 paid holidays
3 floating holidays
Employee discounts
Company
Cranbrook Schools
Cranbrook Schools are independent day and boarding schools that provide students with a challenging and comprehensive college preparatory education.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase