Apply on Employer Site

Jenni Kayne · 21 hours ago

Office Assistant

Santa Monica, CA

Full-time

Onsite

Entry Level

$22/hr - $24/hr

1+ years exp

Jenni Kayne is a California-based lifestyle brand that aims to empower an elevated approach to everyday living. They are seeking a dynamic and personable Office Assistant to join their Santa Monica corporate team, responsible for managing daily office operations and providing essential administrative support to ensure a smooth workplace environment.

E-CommerceFashionLifestyleRetail

Responsibilities

Manage daily office operations, including supplies, equipment, vendors, workspace organization, and facility needs

Receive all in-office deliveries (packages, mail, vendor shipments) and ensure prompt distribution to employees or departments

Check, sort, and distribute mail daily to the appropriate recipients

Serve as liaison with building management for maintenance requests, repairs, and facility coordination

Coordinate lunch orders for leadership meetings and in-office team lunches

Ensure office operations and procedures are documented, organized, and easily accessible to all operations team members

Support facilities operations, including logging service tickets, tracking issues, and coordinating with cleaning, maintenance, and building staff

Oversee inventory and ordering for office supplies, kitchen restock, and equipment

Assist with meeting coordination and conference room set-up

Support event planning: meetings, celebrations, employee events, and special projects

Provide new hire office tours and orientation, including parking and workspace setup

Maintain confidentiality and handle sensitive information responsibly, using good judgment when supporting employees, visitors, and daily office operations

Monitor office conditions daily and identify opportunities to improve functionality and employee experience

Perform other related duties and tasks assigned to support the needs of the business

Qualification

Office managementMicrosoft OfficeOrganizational skillsProblem-solving skillsDiscretionVerbal communicationWritten communicationAttention to detailAdaptability