MasTec Power Delivery ยท 6 hours ago
Office Manager-nex
Fulshear, TX
Full-time
Onsite
Senior Level
5+ years expMasTec Power Delivery is a leading contractor in the energy sector, specifically in constructing transmission line projects. The Office Manager is responsible for overseeing the day-to-day operations of the office, ensuring effective administration, and providing support to various departments.
Construction
Responsibilities
Perform or oversee all administrative aspects of the office or department, including accounting support, data entry, billing, inventory, record-keeping, and preparing correspondence
Provide support to multiple offices, supervisors, and clerical staff
Process purchase orders and invoices weekly
Process and investigate claims, as needed
Update and track documentation required to complete and submit jobs for billing
Bid submittal and project set-up for awarded bids
Work closely with the Contract Manager for project set-up and initial Oracle WOM unit rate schedules for primary and subcontractors
Responsible for Bid Bonds and Contractor Bonds relative to awarded projects
Ensure project unit revenue is recognized weekly for all projects and all revenue is input accurately and accounted for
Monitor frequently for project status updates, regarding submitting partial and/or completed jobs to customers to stay up-to-date for invoice submittal
Review the weekly Accounts Receivables report for customer invoice payment and collection
Provide executive level administrative support by conducting research, handling information requests, review/track/analyze budgets, and maintain records and databases essential to project management
Implement new policies and procedures ensuring operations are running smooth
Maintain a close working relationship with high-level executives
Process and submit executive expense reports, coordinate space, perform office organization tasks, and maintain paper and electronic files
Update new hire information, driver files, personnel changes, drug testing, and employee issues
Perform other duties as required and/or assigned
Qualification
Required
High School Diploma, or equivalent
5 years of office management and executive administrative support
Should have been an Office Manager in a construction type environment
Strong executive presence and professionalism
Strong computer skills with the ability to create spreadsheets for revenue tracking and reporting as well as developing presentations
Strong organizational and multitasking skills
Demonstrated proficient use of Microsoft Office applications
Ability to operate office equipment
Good written and verbal communication skills
Precise hand-eye coordination
Clarity of vision at 20 inches or less
Benefits
Medical
Dental
Vision
Disability and Life insurance
401k plan
Employee Stock Purchase plan
Company
MasTec Power Delivery
As one of the nation's leading electric transmission line construction companies, MasTec Power Delivery companies engineer and construct efficient and reliable electrical transmission, distribution, and substation & switchyard systems.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Rebekah Le
Chief Financial Officer
David Stader
Chief Operating Officer
Company data provided by crunchbase