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U.S.VETS · 2 hours ago

Program Assistant

March Air Reserve Base, CA

Full-time

Onsite

Entry Level

2+ years exp

U.S.VETS is a non-profit organization dedicated to the successful transition of military veterans and their families. The Program Assistant is responsible for enhancing organizational support of programs through various administrative and operational tasks to best serve veterans.

Homeless ShelterManagement ConsultingNon Profit

Responsibilities

Responsible for overseeing and maintaining central databases of clients and program information and ensures compliance with grant-mandated systems

Supports Case Management department in maintaining files, preparation for audits, and correction of any deficiencies

Collects and tracks program rents to include providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to Program staff

Collects and tracks program rents to include providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to Program staff Collects, reconciles, tracks, and deposits any other site cash accounts, money orders, and checks such as donations received or site store revenue

Monitors and maintains supply inventory, coordinates purchases with approval, submits purchase orders, allocates expenses, and monitors vendor balances

Coordinates with Program staff for requesting supportive service funds to meet client needs

Assists with accounting functions and coordinates with Accounts Payable to ensure all deposits and expenses are submitted and posted timely

Assists with grant applications, reports, budget tracking, and billings

Assists in recording cash and in-kind contributions and maintaining database of contributors for mailings and solicitations to support programs

Coordinates shipping and post office mailings and tracks receipt of products and donations

Plans annual and other periodic events for donors, partners, clients, and staff

Assists with program-specific activities as needed such as client screenings, assessment for eligibility, intake documentation, and orientation

Assists with human resources activities to include posting positions, pre-screening candidates, scheduling interviews, coordinating orientation and training, and tracking evaluation and eligibility dates

Assists supervisors with coordinating staff training and ensuring proper payroll allocations

Assists with maintaining Operations Manual and regular review and update of program and organization policies

Provides direct and confidential support to management, staff members, and interns

Other duties as assigned

Qualification

Microsoft OfficeOrganizational skillsCommunication skillsSocial Services knowledgeAccounting knowledgeTeam PlayerPositive AttitudeFlexibilityCreativity

Required

Bachelor's Degree in Social Services, Accounting, Non-Profit Management or related field. Minimum of 2 years of relevant experience may substitute for a degree

Strong computer skills and proficiency in Microsoft Office

Highly organized with attention to detail

Able to work independently & responsibly

Excellent communication skills, both oral and written

Knowledge of veteran issues, homelessness, and local services a plus

Enthusiasm, Positive Attitude, Team Player, Flexibility, & Creativity

Ability to listen, take direction, and make sound decisions

Ability to organize and implement both short-term and long-term projects and programs