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HomeServices of America · 3 hours ago

Transaction Coordinator

Scottsdale, AZ

Full-time

Onsite

Entry Level

2+ years exp

HomeServices of America is seeking a Transaction Coordinator to support sales associates and management by processing offers and contract documents. The role involves coordinating transaction activities, maintaining files, and ensuring accurate communication with external contacts.

FinanceReal EstateReal Estate Brokerage

Diversity & Inclusion

Responsibilities

Coordinate, complete, and/or review transaction documents/paperwork/forms for completeness, accuracy and adherence to company policy and state rules and regulations

Follow up with sales and management staff to correct discrepancies

Perform data entry tasks, prepare general correspondence, and maintain forms/supplies

Maintain/manage active files – price reductions, extensions, expirations - to ensure all information is entered and/or reports and disclosures are forwarded in a timely manner

Keep agents informed on the progress of the files

Compile marketing materials, handle advertising, schedule appointments and coordinate other transaction activities

Provide and/or coordinate accurate and timely communication with external contacts such as homeowners, closing agents, staff from other real estate brokerages, service personnel and vendors

Confirm earnest money checks and forward check to accounting to comply with timeframes

Prepare and maintain files for document storage

Train new staff and sales associates on software and office equipment

Serve as back-up to office staff

Perform additional duties as requested or assigned

Qualification

Microsoft OfficeReal estate licenseTyping speed 45 wpmAnalytical skillsCustomer service focusPrioritize tasksOrganizational skillsCommunication skillsProblem-solving skills