4P Consulting Inc. · 3 months ago
Administrative Asst 3 4P/393
Calera, AL
Full-time
Onsite
Senior Level
5+ years exp4P Consulting Inc. is seeking a highly organized and experienced Administrative Assistant to support approximately 70 employees within the Environmental Affairs Lab and Field Services. The role is critical for ensuring smooth operations, accurate financial processing, and timely support of employees and customers, requiring strong skills in timekeeping, travel coordination, and accounting functions.
Staffing & Recruiting
Responsibilities
Manage calendar, timekeeping, travel, and expense reporting for the GM; provide administrative assistance to staff as needed
Plan and organize high-profile meetings, conferences, and events including agendas, logistics, catering, and follow-up actions
Create PRs/POs in Maximo, process invoices in Oracle (~50/month), perform lab and field billing, and track contracts
Assist with budget tracking, expense reconciliation, and reporting; conduct research and compile data to support decision-making
Act as first point of contact for customers delivering time-sensitive samples, ensuring proper routing to project managers
Coordinate maintenance and repair requests with Facilities Services; ensure safety concerns are addressed
Prepare, edit, and review complex documents, reports, and presentations with advanced proficiency in Microsoft Office Suite
Handle sensitive information with discretion and professionalism
Order supplies and provide miscellaneous departmental support to maintain efficient operations
Qualification
Required
Bachelor's degree required
5–10 years of administrative support experience
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational, communication, and interpersonal skills
Ability to independently manage calendars, schedules, and appointments
Experience coordinating high-profile meetings and events with complex logistics
Experience in budget management, expense tracking, invoicing, and financial reporting
Preferred
Administrative assistant certifications appreciated
Prior success in managing support for large teams is highly valued
Advanced knowledge of PaySource and Southern Company systems is highly preferred
Company
4P Consulting Inc.
4P Consulting is a highly specialized Staffing and Recruiting company with significant experience and expertise in the Engineering industry, IT, Admin, Accounting, Advertising .
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase