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DLA Piper · 9 hours ago

Legal Administrative Assistant

Miami-FTL Area

Full-time

Hybrid

Entry Level

2+ years exp

DLA Piper is a collaborative and supportive law firm that values its people as the backbone of the organization. The Legal Administrative Assistant will provide a wide range of administrative and clerical support to attorneys and legal teams, ensuring smooth operations and effective communication within the firm.

AdviceLaw EnforcementLegalProfessional Services

No H1B

Responsibilities

Provides practice-specific support to multiple associates, partners, and other attorneys, leveraging knowledge about unique practice tasks, requirements, and functions, and can prioritize work accordingly

Drafts, edits, and proofreads legal documents, communications, files, or presentations to ensure accuracy

Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories. Ensures all work products are easily accessible and up to date

Collaborates with other LAAs or LEAs to complete more complex projects or provide administrative support for any assigned attorneys. Provides mentorship, guidance, and delegation to LSAs who assist with projects as appropriate. Provides key status updates on projects to any assigned attorneys, offering or delegating direct-action support in the event of escalation

Organizes and monitors assignments within the firm’s workflow tool, ensuring that administrative tasks are properly allocated and completed on time. These projects can include, but are not limited to, time entry and expense reimbursements

Oversees billing matters, including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy for attorneys to address questions or issues related to the billing process. Ensures final bills are delivered in a timely manner and initiates follow-up at the attorney’s request

Serves as a trusted advisor for associates, partners, or other attorneys. LAAs will be expected to handle confidential or sensitive matters using discretion and to promote professionalism and exceptional service in all interactions with attorneys, clients, and other DLA Piper business professionals

Qualification

Microsoft OfficeLegal softwareWorkflow managementAttention to detailCommunication skillsProblem-solvingFlexibilityCollaborationTime managementAdaptability

Required

High School Diploma or GED

2 years of experience working in a legal setting under the supervision of a licensed attorney or office administrator, or within a similar role

Ability to communicate effectively in the native language of the region via e-mail or via voice

Takes initiative to enhance existing and learn additional skills

Prior experience working with Microsoft Office products or legal software such as iManage, Aderant, DocXTools, Innova, etc

Ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research

Ability to demonstrate flexibility and willingness to learn new skills and adapt to evolving needs of the attorney's practice

Ability to be flexible within a fast-paced environment and ensure that all deliverables and work product adhere to firm best practices

Willingness to receive constructive feedback from attorneys and managers

Open to collaborating with and supporting Legal Support Assistants (LSAs) as appropriate

Works well under pressure and able to stay positive and productive

General familiarity with legal terminology, documentation, and best practices for law firms or similar settings

Exhibits strong attention to detail and excellent problem-solving skills that enable them to make quick decisions

Possesses prior experience in workflow-management related roles

Demonstrates proficiency in virtual firm collaboration tools such as Zoom and Microsoft Teams to communicate with internal and external resources on behalf of the attorney's practice

Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties

Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner

Provide timely, accurate, and quality work product

Successfully meet deadlines, expectations, and perform work duties as required

Foster positive work relationships

Comply with all firm policies and practices

Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed

Ability to work under pressure and manage competing demands in a fast-paced environment

Perform all other duties, tasks or projects as assigned