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William Blair · 8 hours ago

Administrative Assistant - Investment Banking

Charlotte, NC

Full-time

Onsite

Entry Level

$60K/yr - $90K/yr

2+ years exp

William Blair is a Premier Global Partnership that has delivered trusted advice for nine decades. They are seeking an Administrative Assistant to provide direct administrative coordination and support to a department, enabling greater productivity and efficiency for professionals in the organization.

BankingFinanceWealth Management

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Travel & Expense – Arranges complex travel itineraries and submits expense reports in a timely manner

Calendar & Meeting Coordination – Manages calendars by anticipating needs, adjusting for conflicts, and ensuring all logistics (including materials, location, timing, etc.). Employs effective reasoning skills

Info and Data – Updates and maintains contact databases. May include compiling information for inclusion in reports or presentation materials including preparing reports, charts, graphs, or tables as necessary

Office Support – Provides office support to include greeting and interacting with clients, maintaining electronic and hardcopy filing, creating documents, processing invoices, general office management duties, etc

Projects & Processes – Participates in other projects as required

Additional responsibilities as requested

Qualification

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointAdministrative supportCommunication skillsMultitaskingTeamworkAttention to detailOrganizational skillsConfidentiality

Required

High school education required; Bachelor's degree a plus

At least 2-3 years of experience as an administrative assistant in an office environment

Expertise with Microsoft Outlook, Word, Excel, and PowerPoint

Excellent verbal and written communication skills necessary

Willingness to adapt to change

Multitasking abilities

Ability to work in a fast-paced environment

Strong teamwork ability

Attention to detail

Ability to prioritize

Strong organizational skills

Ability to work in a team setting

Ability to maintain confidentiality

Performs complex administrative and staff support duties for the organization

Preferred

Professional or financial services industry background preferred

Benefits

Medical, dental and vision coverage

Employer paid short & long-term disability and life insurance

401(k)

Profit sharing

Paid time off

Maven family & fertility benefit

Parental leave (including adoption, surrogacy, and foster placement)

Other voluntary benefits

Company

William Blair

Glassdoor4.2

William Blair is a global investment banking and asset management firm.

Founded in 1935

Chicago, Illinois, USA

1001-5000 employees

http://www.williamblair.com

H1B Sponsorship

William Blair has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (10)

2024 (17)

2023 (20)

2022 (20)

2021 (29)

2020 (20)