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HCA Healthcare · 2 hours ago

Senior Admin Assistant

Brentwood, TN

Full-time

Onsite

Mid, Senior Level

3+ years exp

HCA Healthcare is a leading healthcare organization committed to delivering respectful, compassionate care. The Senior Admin Assistant will provide administrative support to the Senior Vice President, coordinating schedules, managing communications, and ensuring efficient office operations.

BiotechnologyHealth CareHospitalMedicalPrimary and Urgent Care

Responsibilities

To provide administrative support to the assigned department, primarily supporting the Senior Vice President

Coordinate Senior VP’s calendar, schedule meetings/events on their behalf and assist in coordination of various team meetings/events

Serve as primary contact for department guests and assist with meeting planning, including making arrangements for meeting rooms, refreshments, AV equipment, etc., as needed, and facilitate inquiries into department by all constituents

Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire set up, etc

Code and coordinate all invoices through the approval process, working closely with company accounting function

Maintain copies of all invoices and statements within vendor files, e.g., publishers, vendor discount partners, affiliates, etc

Prepare month end reports and submit time usage for Kronos

Coordinate monthly communications with leaders, employer clients, and others, as directed

Develop and maintain accurate team/directors/employer contact lists, including addresses (email & physical), phone numbers, etc

Provide general administrative support, including creating labels for packages/letters to be mailed and ensuring parcel drops, making copies, filing, answering phones, delivering mail, sending faxes, drafting and typing correspondence, etc

Assist with vendor relations program, including research/investigation of vendor credibility, prospective vendors, initial phone contacts, maintenance of vendor database and disposition files, vendor contracts and correspondence, and information about cross-branding opportunities. Track members obtained through designated vendor programs (if applicable)

Assemble and keep track of monthly performance reports from department managers for executive leadership

Assimilate and record designated member and participant statistics and reports and maintain in an orderly and accessible place

Prepare information packets for prospective members, affiliates, vendors, etc

Develop and maintain filing system for department correspondence

Assist with proofreading and editing department documents

Order supplies for department; monitor associated expenses in relation to the budget

Arrange leader travel as needed, including booking and creating itineraries. Prepare expense reports upon request

Assist with presentations for the board, key clients, and prospects, including assembling sales packages

Assist other departments with needs, as directed

Demonstrate a mature approach and commitment to work

Adhere to Code of Conduct, HIPAA guidelines, and member confidentiality of PHI

Perform other duties as required by management

Adheres to all company policies, procedures and business ethics codes and ensures they are communicated and implemented within customer clinics and programs

Qualification

Administrative supportCalendar managementVendor relationsHealthcare experienceProofreadingCommunication skillsOrganizational skillsTime management

Required

High School Graduate/Equivalent required

Preferred

College Graduate preferred

3+ years of experience as a Admin Assist in a healthcare environment preferred

Benefits

Comprehensive medical coverage that covers many common services at no cost or for a low copay.

Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

Free counseling services and resources for emotional, physical and financial wellbeing

401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

Employee Stock Purchase Plan with 10% off HCA Healthcare stock

Family support through fertility and family building benefits with Progyny and adoption assistance.

Referral services for child, elder and pet care, home and auto repair, event planning and more

Consumer discounts through Abenity and Consumer Discounts

Retirement readiness, rollover assistance services and preferred banking partnerships

Education assistance (tuition, student loan, certification support, dependent scholarships)

Colleague recognition program

Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Company

HCA Healthcare

Glassdoor3.3

HCA Healthcare provides medical education and healthcare services in locally managed facilities. It is a sub-organization of North Florida Endoscopy Center.

Founded in 1968

Nashville, Tennessee, USA

10001+ employees