Grifols · 1 month ago
Physical Records Management Specialist 1 or 2 / Sr.
North Carolina, United States
Full-time
Onsite
Entry, Mid, Senior LevelGrifols is a global healthcare company that has been working to improve the health and well-being of people around the world since 1909. The Physical Records Management Specialist will assist in the coordination, storage, retrieval, and retention of controlled documents and records, ensuring compliance with established procedures and supporting urgent requests.
BiotechnologyHealth CareManufacturing
Responsibilities
Assist in the coordination of the filing, storage, archival, retrieval, and retention of controlled documents and records at the Clayton site
Assist in maintaining Central Records Storage (CRS) system database and utilize to fulfill requests and catalog document submissions and attend all meetings
Must interact with the various departments at the Clayton facility and assist in the coordination, storage, retrieval and transfer of documents on a daily basis
Support urgent requests (i.e. regulatory inspection/customer audit requests, information needed for batch release/certification, discrepancy investigation data, etc.)
Assist in ensuring all documentation is archived systematically in accordance with established procedures and document all monthly and yearly metrics
Collaborate with other PRM specialists to ensure consistency and effective resolutions
Follow established procedures to process requests from the Clayton site through the PRM retrieval process and maintain the integrity of the Physical Records
Assist in performing audit of archived records in accordance with established procedures to ensure document accountability. This job description is intended to present the general content and requirements for the performance of this job. The description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Managers and supervisors may assign other duties as needed
Must be able to work independently with minimal supervision and accuracy and manage multiple deadlines
Attention to detail and sense of urgency is required
Coordinate daily activities associated with the maintenance and support of the Central Records Storage (CRS) area and conduct all necessary training of site-wide end
Coordinate the filing, storage, archival, retrieval, and retention of controlled documents and records at the Clayton site
Maintain CRS system database and utilize to fulfill requests and catalog document submissions and attend all meetings pertaining to CRS area
Ensure all documentation is archived systematically in accordance with established procedures and document all monthly and yearly metrics
Create and edit physical objects and mark physical objects for destruction
Create new addresses and new containers for the warehouse
Offer continuous improvement suggestions for efficient storage and retrieval processing
Perform audit of archived records in accordance with established procedures to ensure document accountability and traceability
Must be able to identify discrepancies or conflicts in storage and retrieval system that might impact the ability to retrieve packets and follow up with appropriate
Must be able to work independently with minimal supervision, accuracy, and manage multiple deadlines
Attention to detail and sense of urgency is required
Must be able to perform all responsibilities described in the PRM Specialist I job description
Coordinate back up support as needed
Support urgent requests (i.e. regulatory inspection/customer audit requests, information needed for batch release/certification, discrepancy investigation data, etc.)
Troubleshoot the validated PRM system as issues arise and offer solutions to problems
Plan, organize, and coordinate daily activities associated with the maintenance and support of the Central Records Storage (CRS) area and conduct all necessary training
Coordinate the filing, storage, archival, retrieval, and retention of controlled documents and records at the Clayton site
Maintain CRS system database and utilize to fulfill requests and catalog document submissions and attend all meetings pertaining to CRS area
Ensure all documentation is archived systematically in accordance with established procedures and document all monthly and yearly metrics
Perform audit of archived records in accordance with established procedures to ensure document accountability, traceability and / or other pre-established criteria are met
Act as business administrator to create folders and assign users to a group
Create new containers for the warehouse
Offer continuous improvement suggestions for efficient storage and retrieval processing
Must be able to identify discrepancies or conflicts in storage and retrieval system that might impact the ability to retrieve packets and follow up with appropriate personnel
Must be able to work independently with minimal supervision, accuracy, and manage multiple deadlines
Attention to detail and sense of urgency is required
Support urgent requests (i.e. regulatory inspection/customer audit requests, information needed for batch release/certification, discrepancy investigation data, etc.)
Consults with management and offers solutions to inefficiencies/problems and makes continuous improvement suggestions
Troubleshoot PRM system errors and coordinate fixes with IT and/or end users
Must be able to perform all responsibilities described in the PRM Specialist I and II job descriptions
Qualification
Required
Assist in the coordination of the filing, storage, archival, retrieval, and retention of controlled documents and records at the Clayton site
Assist in maintaining Central Records Storage (CRS) system database and utilize to fulfill requests and catalog document submissions and attend all meetings
Must interact with the various departments at the Clayton facility and assist in the coordination, storage, retrieval and transfer of documents on a daily basis
Support urgent requests (i.e. regulatory inspection/customer audit requests, information needed for batch release/certification, discrepancy investigation data, etc.)
Assist in ensuring all documentation is archived systematically in accordance with established procedures and document all monthly and yearly metrics
Collaborate with other PRM specialists to ensure consistency and effective resolutions
Follow established procedures to process requests from the Clayton site through the PRM retrieval process and maintain the integrity of the Physical Records
Assist in performing audit of archived records in accordance with established procedures to ensure document accountability
Must be able to work independently with minimal supervision and accuracy and manage multiple deadlines
Attention to detail and sense of urgency is required
Coordinate daily activities associated with the maintenance and support of the Central Records Storage (CRS) area and conduct all necessary training of site-wide end
Coordinate the filing, storage, archival, retrieval, and retention of controlled documents and records at the Clayton site
Maintain CRS system database and utilize to fulfill requests and catalog document submissions and attend all meetings pertaining to CRS area
Ensure all documentation is archived systematically in accordance with established procedures and document all monthly and yearly metrics
Create and edit physical objects and mark physical objects for destruction
Create new addresses and new containers for the warehouse
Offer continuous improvement suggestions for efficient storage and retrieval processing
Perform audit of archived records in accordance with established procedures to ensure document accountability and traceability
Must be able to identify discrepancies or conflicts in storage and retrieval system that might impact the ability to retrieve packets and follow up with appropriate personnel
Must be able to perform all responsibilities described in the PRM Specialist I job description
Coordinate back up support as needed
Troubleshoot the validated PRM system as issues arise and offer solutions to problems
Plan, organize, and coordinate daily activities associated with the maintenance and support of the Central Records Storage (CRS) area and conduct all necessary training
Act as business administrator to create folders and assign users to a group
Consults with management and offers solutions to inefficiencies/problems and makes continuous improvement suggestions
Troubleshoot PRM system errors and coordinate fixes with IT and/or end users
Must be able to perform all responsibilities described in the PRM Specialist I and II job descriptions
Company
Grifols
Grifols is a global healthcare company.
Founded in 1940
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$2.51BKey Investors
Michael J. Fox Foundation
2025-01-14Grant· $21M
2024-06-04Post Ipo Debt· $1.41B
2024-04-23Post Ipo Debt· $1.07B
Leadership Team
Camille Alpi
Chief Human Resources Officer
Víctor Deu
Director of Planning & Control Department
Recent News
2025-12-24
Pharma Letter
2025-11-28
Company data provided by crunchbase