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The State University of New York · 5 hours ago

Administrative Operations Coordinator

Albany, NY

Full-time

Hybrid

Entry Level

$56K/yr - $64K/yr

1+ years exp

The State University of New York is dedicated to enhancing research and innovation through its Office of Research, Innovation & Economic Development (ORIED). The Administrative Operations Coordinator will manage administrative processes, support operational initiatives, and ensure effective communication across various departments.

Charter SchoolsEducationUniversities

No H1B

Responsibilities

Provide administrative support for the Office including scheduling, calendar management, and meeting coordination

Manage logistics for meetings, events, and cross-departmental initiatives

Maintain organized filing systems (digital and physical), ensuring confidentiality and accessibility of information

Assist with travel arrangements, expense reports, and reimbursements

Handle incoming calls, emails, and inquiries in a professional manner

Manage follow-up with internal and external parties as appropriate

Assist the Executive Operations Manager in developing, implementing, and maintaining standard operating procedures (SOPs)

Support the creation of project management support tools and reports for executive decision-making

Support procurement and logistics processes including purchase orders and tracking

Collaborate with cross-functional teams to help identify operational challenges for streamlining workflows

Document inefficiencies and assist in process improvements

Maintain accurate records of contracts, reports, and operational documentation

Other duties as assigned

Qualification

Administrative supportProject management toolsOrganizational skillsDocument management systemsCommunication abilitiesProblem-solving skillsTeam collaborationAttention to detail