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Elbit Systems of America · 8 hours ago

Executive Assistant - Integrated Solutions

Merrimack, NH

Full-time

Hybrid

Mid Level

3+ years exp

Elbit Systems of America is a leading provider of high-performance products and system solutions focusing on defense and security. The Executive Assistant will provide administrative support to the Leadership team, managing calendars, coordinating events, and handling correspondence.

ComputerCyber SecurityManufacturing

Responsibilities

Maintain dynamic calendar

Coordinate both off and on-site events, including support logistics, travel, meeting coordination

Make both domestic and international travel arrangements

Prepare expense reports

Provide support/back-up assistance to cover other Executive Assistants when they are out of the office

Must be able to generate letters, memos, etc

Responsible for organizing weekly, monthly, and quarterly review presentations

Maintain all department files

File and retrieve corporate documents, records, and reports

Open, sort, and distribute incoming correspondence, including mail and faxes

Process corporate invoices for Accounts Payable

Create and maintain visit requests and contact reports

Order and distribute office supplies for department

Point of contact for employees to address inquiries, questions, and requests

Represent the company in a courteous and professional manner

Arrange and support video teleconference meetings including the set-up of presentations, printing of materials, and supporting any issues arising from technical issues

Provide support for on-site meetings including logistical support such as agendas, presentation copies, preparation of handouts, etc

Coordinate with International counterparts regarding travel and meetings

The ability to perform other duties as assigned

Qualification

Microsoft OfficeOrganizational skillsCommunication skillsEvent coordinationTime managementTechnical skillsCustomer serviceTeam player

Required

Bachelor's degree is preferred

Minimum of associate's degree

3-5 years of experience supporting VP level

Excellent communication skills are a must (written and verbal)

Organizational and prioritization skills are a must

Must excel with time management and the ability to manage and execute tasks

The ability to network and be a team player

Must be technologically skilled and be proficient in Microsoft Office

Some travel may be required as designated by the Executive (1-2 times per year)

While performing duties of this job, the employee may or may not be frequently or occasionally required to: Stand; walk; sit; climb or balance; stoop; kneel; crouch; talk or hear; and taste or smell

Climb stairs or ride elevators

Lift and/or move up to 25 pounds

Use close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus

Manipulate keyboard or otherwise access computer, telephone and hand-held devices

Be exposed to outside weather conditions while going in and out of office buildings

Be exposed to moderate noise level usually in warehouse settings

Be exposed to moving equipment, mechanical parts, and/or high places; or moving between air-conditioned and non-air-conditioned environments

Work is usually conducted in an office environment

Benefits

Most locations offer a 9/80 schedule, providing every other Friday off

Competitive compensation & 401(k) program to plan for your future

Robust medical, dental, vision, & disability coverage with qualified wellness discounts

Basic Life Insurance and Additional Life & AD&D Insurances are available

Flexible Vacation & PTO

Paid Parental Leave

Generous Employee Referral Program

Voluntary Benefits Available: Longer Term Care, Legal, Identify Theft, Pet Insurance, and more

Voluntary Tricare Supplement available for military retirees

Company

Elbit Systems of America

Glassdoor3.6

Elbit Systems of America is an Defense Electronics, Homeland Security, Commercial Aviation, and Medical Instrumentation providing company. It is a sub-organization of Elbit Systems.

Founded in 1983

Fort Worth, Texas, USA

1001-5000 employees