Apply on Employer Site

Travis County · 4 hours ago

Judicial Aide

Austin, TX

Full-time

Onsite

Mid Level

4+ years exp

Travis County is seeking a Judicial Aide to perform complex administrative, legal, and research duties for judges and legal staff. The role involves scheduling cases, monitoring compliance, and assisting with court operations while acting as a liaison between judges and various stakeholders.

GovernmentInfrastructurePublic Safety

Responsibilities

Schedules, prepares, manages and monitors all cases assigned to the specific court through court settings and re-settings until disposition

Sets cases for hearing or trial as requested by attorney, party, or judge

Monitors case status to insure accuracy and compliance with basic requirements

Notifies parties of case settings

Coordinates transfer of cases between other courts and jurisdictions

Coordinates with County departments and attorneys on jail defendants to ensure that those cases are ready for trial and are heard expeditiously

Assists judges in designing annual docket schedule of trial activities and disseminates schedule to attorneys

Monitors preparation of judgments on defendants in jail to ensure orders are completed in a timely fashion

Reviews and analyzes multiple legal documents

Creates and maintains court dockets

Prepares written opinions, court orders and other legal documents as requested by the judge

Enters, updates, processes, retrieves and disseminates information and documents using multiple systems and databases

Drafts, types and prepares memoranda, legal documents and correspondence in conjunction with the disposition of cases, opinions, court orders, jury charges, judgments and other County transactions

Organizes, maintains and retrieves case files for assigned courts

Transcribes legal and other technical dictation

Proofreads legal documents

Performs confidential legal secretarial assistance in complex cases

Performs various administrative duties for judge(s)

Schedules appointments, maintains calendars and reminder systems for the judge and court administrative staff

Obtains travel arrangements, and prepares and processes necessary forms

Ensures adequate inventory of office supplies

Processes, organizes and distributes mail for judges and staff

Screens walk-ins and telephone callers and refers to appropriate office

Assists in retrieving and returning court files and exhibits, locating legal documents and making copies, greeting court visitors, as required

Serves as a liaison between judge and attorneys, law enforcement and other agencies, County and other officials and staff, the media and the public regarding case settings and proceedings

Attends meetings and drafts minutes for distribution

Communicates with attorneys, other courts, and the general public to provide guidance on local rules and procedures

Coordinates media responses and may represent the judge in various communications

Responds to inquiries regarding status of cases and contract and opinion preparations

Communicates case information, practices, local rules and procedures to attorneys, other courts, jurors, the media, the general public and litigants

Answers general questions about court activities and directs courtroom traffic

Requests visiting judges through state monitored process

Maintains calendar of court hearings and special case assignments for visiting judges

Notifies visiting judges of settings and provides them with case information

Makes travel arrangements and processes payment claim forms and travel reimbursements for visiting judges

Acts as liaison for visiting judges and locates courtrooms for them

Attends court proceedings to create and finalize legal documents and record summaries of actions taken in court upon the direction of the judge or attorney

Organizes and maintains accurate case files

Ensures that all legal documents are filed and copies are disseminated to involved parties

Swears in witnesses, notarizes documents, makes and maintains recordings of court proceedings

Ensures key personnel and other special staff are available to conduct court

Assists with daily operation of electronic courtroom equipment and document management system

Ensures special equipment is available to conduct court

Coordinates with clerk's office to get case files transported to courtroom

May act as a relief bailiff, and prepares the courtroom for court sessions, opens and closes each session of court

Provides assistance to court staff with the coordination of jury trial

Coordinates juror communication with the court and notifies the court of juror questions or notifications of verdict

Assists with the preparation of jury instructions and charges

May assist in the preparation of jury lists and questionnaires, as required

Conducts research on case activity and prepares statistical reports

Maintains effective document, file and record retrieval system

Compiles information in several specialized databases and extracts information through the use of queries

May be responsible for coordinating and tracking off-site case files

May ensure that all indigent defendants receive court appointed counsel

Manages rotating lists of attorneys with various levels of qualifications

Reviews cases in multiple databases to determine the appropriate setting and level of attorney qualification

Prepares appropriate legal paperwork necessary for court appointments

Enters jail case setting information to create the court's jail dockets

Occasionally, the employee may be asked to assist Probate Court No. 1

Performs other job-related duties as assigned

Qualification

Legal terminologyCourt schedulingCase managementLegal researchDocument managementAdministrative dutiesStatistical analysisEffective communicationConfidentiality

Required

Associate's degree in Criminal Justice, Public Administration, Business Administration or a directly related field AND four (4) years of responsible administrative or general business experience in a court, judicial, legal office or a directly related environment involving some limited legal research, administrative and technical duties

Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job

Knowledge of policies, practices, procedures and legal terminology related to court system

Knowledge of legal terminology, principles, procedures, documents and forms

Knowledge of court scheduling and case management

Knowledge of office protocol and management

Knowledge of computer equipment to include word processing, spreadsheets, databases and a variety of software packages

Knowledge of business letter writing, grammar and punctuation, and report preparation

Skill in working directly with judges and other court personnel

Skill in communicating effectively with court participants and observers

Skill in managing court dockets

Skill in conducting legal research

Skill in both verbal and written communication

Ability to prepare written opinions and other legal documents

Ability to compile and analyze moderately complex statistical information

Ability to conduct administrative duties for a judge in an office setting

Ability to work under minimal direction

Ability to prioritize work

Ability to maintain confidential data and information for judicial staff

Ability to establish and maintain effective working relationships with County employees and officials, judges, attorneys and other participants in the civil justice system, representatives of outside agencies, and the general public