Morley Moss Inc. · 7 hours ago
Accounts Payable Specialist (On-Site)
Sunnyvale, TX
Full-time
Onsite
Mid Level
3+ years expMorley Moss, Inc. is a wholly owned subsidiary of EMCOR Group, Inc., specializing in mechanical and electrical construction and facilities services. The Accounts Payable Specialist will manage all accounts payable and vendor functions, ensuring accurate processing and compliance with financial records.
Real Estate
Responsibilities
Compute, classify, record and verify numerical data for use in maintaining accounting records
Coordinate and complete Accounts Payables for Oklahoma Office
Ensure proper sales tax treatment for all purchases including electronic transactions
Manage New Vendor and Subcontractor setup ensuring accuracy, thoroughness and compliance with existing policies and procedures
Match vendor invoices and purchase orders, packing slips when applicable
Scan copies of invoices with issues and route to appropriate party, follow-up in a couple of days to resolve open issues
Receive vendor invoices via e-mail, route to appropriate party, follow-up in a couple of days to resolve open issues
Follow internal control policies, guidelines, and procedures for all activities maintaining GAAP compliance
Stay informed and up to date on project issues and payments from General Contractors and Customers
Manage weekly vendor payments, employee expense and per diem reimbursements
Enter invoices into accounting software, approve and pay invoices in a timely manner
Complete tax-exempt certificates
Track vendor agreements and apply discounts when possible through timely payments
Organize and maintain A/P records
Help CFO with A/P accrual at month’s end and other close activities as needed
Close A/P cycle timely in order to help with monthly accounting closing
Assist with audits, both internal and external, by handling all accounts payable related requests
Obtain vendor statements and reconcile open payables with their open receivable statement
Support CFO in the finance and accounting activities of the Company and escalate critical and/or sensitive issues to Senior Leadership with recommendation for resolution
Other duties as needed. Note: this job description is not intended to be all-inclusive. Employee may perform other related duties as necessary to meet the ongoing needs of the organization
Qualification
Required
3-7 years of prior AP and administrative experience
Must compute, classify, record and verify numerical data for use in maintaining accounting records
Coordinate and complete Accounts Payables for Oklahoma Office
Ensure proper sales tax treatment for all purchases including electronic transactions
Manage New Vendor and Subcontractor setup ensuring accuracy, thoroughness and compliance with existing policies and procedures
Match vendor invoices and purchase orders, packing slips when applicable
Scan copies of invoices with issues and route to appropriate party, follow-up in a couple of days to resolve open issues
Receive vendor invoices via e-mail, route to appropriate party, follow-up in a couple of days to resolve open issues
Follow internal control policies, guidelines, and procedures for all activities maintaining GAAP compliance
Stay informed and up to date on project issues and payments from General Contractors and Customers
Manage weekly vendor payments, employee expense and per diem reimbursements
Enter invoices into accounting software, approve and pay invoices in a timely manner
Complete tax-exempt certificates
Track vendor agreements and apply discounts when possible through timely payments
Organize and maintain A/P records
Help CFO with A/P accrual at month's end and other close activities as needed
Close A/P cycle timely in order to help with monthly accounting closing
Assist with audits, both internal and external, by handling all accounts payable related requests
Obtain vendor statements and reconcile open payables with their open receivable statement
Support CFO in the finance and accounting activities of the Company and escalate critical and/or sensitive issues to Senior Leadership with recommendation for resolution
Must demonstrate proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel
Must have experience with accounting software
Accounts payable experience a strong plus, payroll experience a plus as well
Ability to communicate effectively and professionally with various departments and outside vendors, both verbally and in writing
Must have strong attention to detail
Must have strong time management abilities
Must have the ability to compile and analyze data, and problem solve
Must build positive working relationships with multiple levels of employees and management
Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information
Must demonstrate commitment to company values, goals and objectives
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations
Preferred
Experience in the Construction industry is a preferred but not required
Understanding of State Sales Tax laws is preferred
Two-year college degree or bachelor's degree (or equivalent electrical construction-related work experience) preferred
Working knowledge of the construction industry, operations management, and safety practices a plus
Working knowledge of federal, state, and city regulations and guidelines
Benefits
Medical
Dental
Vision
401K & ROTH
STD/LTD
Robust EAP
Access to training & development platforms
Company
Morley Moss Inc.
Morley Moss is a construction company providing electrical construction services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Bill Morley
CEO
Mike Oltean
President/CEO
Company data provided by crunchbase