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Black & Veatch · 4 hours ago

Project Support Assistant

Bloomington, MN

Full-time

Hybrid

Entry Level

2+ years exp

Black & Veatch is an employee-owned company focused on sustainable infrastructure and engineering solutions. The Project Support Assistant will provide clerical and project administrative support, performing routine activities under general supervision and maintaining communication with clients and team members.

ConstructionConsultingIndustrial EngineeringInfrastructure

No H1B

Responsibilities

Completes simple paper filing activities

Receives and distributes mail

Faxes documents

Copies documents

Prepares files for archiving

Distributes documents

Performs scanning and electronic filing

Answers phones

Greets and directs visitors

Assembles documents (reproduction and collation)

Performs basic word processing and data entry

Maintains simple spreadsheets

Orders office supplies

Maintains project calendar

Arranges project-related meetings, travel and/or events

Generates or distributes ad hoc reports using various business systems and databases to internal project team

Generates simple documents, such as letters and memos

May maintain personal calendar for project manager

May route and track invoices

Performs other general clerical duties as needed

Creates expense reports for project team members

Is coordinator of project communications

Individual contributor with no subordinates

Qualification

Basic MS Word skillsBasic MS Excel skillsBasic MS Outlook skillsCommunication skillsAttention to detailProblem-solving abilityEthicsValuesTrustSpellingGrammar skillsCognitive skillsMake decisionsExpense Reporting SystemsTime Reporting SystemsPeopleSoftBlueprint Basic UsersTelephonyWebconferencingElectronic Repository SystemsTravel SystemsFinancial Information SystemsInterpersonal skillsInitiativeIntegrityConcentration

Required

Basic word processing and spreadsheet skills needed

All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations