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Iowa State University · 7 hours ago

Executive Assistant to the President

Ames, IA

Full-time

Onsite

Senior Level

5+ years exp

Iowa State University is excited to invite candidates to apply for the Executive Assistant to the President position - a pivotal member of their team. This role will support the 17th president of Iowa State in fostering meaningful relationships within the President’s Office and ensure smooth communication across the President’s Cabinet and support staff.

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No H1B

Responsibilities

Provide confidential executive and administrative support to the President, including managing communications, scheduling, and preparing materials for meetings, presentations, and events

Screen and triage email and print mail, prioritize correspondence, and draft communications for the President’s review and signature

Oversee document retention and maintain records in accordance with university policies

Plan and execute arrangements for meetings with senior leadership, committees, and special events, including those hosted for the Iowa Board of Regents

Arrange domestic and international travel for the President

Collaborate with university offices and external organizations to ensure seamless travel and event logistics

Hire, train, and supervise student employees; coordinate coverage and support staff meetings

Qualification

Microsoft Office SuiteCalendar managementProject managementC-suite supportHigher education experienceDocument managementInteroffice collaborationEvent logisticsSupervision skills