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Fireworks AI · 17 hours ago

Recruiting & Operations Coordinator [Contract]

San Mateo, CA

Contract

Onsite

Entry Level

1+ years exp

Fireworks AI is a leading company in generative AI infrastructure, known for its innovative projects and rapid growth. The Recruiting & Operations Coordinator will manage the entire interview process and ensure a seamless experience for candidates while supporting recruiting operations.

Artificial Intelligence (AI)Data ManagementSaaSSoftware

Responsibilities

Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments

Serve as the primary candidate point of contact with clear, timely communication

Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting

Monitor communication from candidates and interviewers and act quickly to keep processes moving

Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup

Support compliance, data accuracy, and consistent record keeping

Create and update process guides, checklists, and templates

Partner with recruiters to streamline workflows and improve recruiting operations

Assist with logistics, materials, and follow-ups for recruiting events

Collaborate with hiring managers and interviewers to ensure alignment and readiness

Support additional recruiting and people operations tasks as needed in a fast-paced environment

Qualification

ATS systemsScheduling toolsTechnical recruitingCalendar managementClear communicationAttention to detailProblem-solving

Required

Highly organized

Detail-oriented

Ownership of end-to-end interview scheduling for all roles

Serve as the primary candidate point of contact with clear, timely communication

Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting

Monitor communication from candidates and interviewers and act quickly to keep processes moving

Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup

Support compliance, data accuracy, and consistent record keeping

Create and update process guides, checklists, and templates

Partner with recruiters to streamline workflows and improve recruiting operations

Assist with logistics, materials, and follow-ups for recruiting events

Collaborate with hiring managers and interviewers to ensure alignment and readiness

Support additional recruiting and people operations tasks as needed in a fast-paced environment

Extreme ownership mindset — full responsibility for schedules, communications, and outcomes

High responsiveness and urgency — you act immediately on scheduling needs; deadlines are 'now/asap'

Strong attention to detail

Clear, confident communicator who can coordinate across candidates, recruiters, and hiring teams

Comfort in fast-changing environments with multiple priorities in motion

Proactive problem-solver who anticipates issues before they occur

Preferred

1- 2 years of experience with scheduling tools, calendar management, or ATS systems (Green House, Ashby, or other ATS systems)

Experience supporting technical recruiting processes and familiarity with common technical interview formats (coding exercises, take-home challenges, technical screens, and system design rounds)