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Heywood Healthcare · 1 month ago

Unit Secretary, Oncology/Spec. Clinic, 30-Hours, Days, No major holidays or weekends

US-MA-Gardner

Full-time

Onsite

New Grad, Entry Level

$18.50/hr - $24.41/hr

Heywood Healthcare is committed to valuing its employees and providing a supportive work environment. The Unit Secretary role involves providing clerical support to clinical staff, coordinating patient scheduling, and ensuring smooth department operations.

Health CareHospitalMedicalMental Health

Responsibilities

Provides clerical support to clinical staff (e.g. maintains unit files, organizes patient care record, prepares admission and pre-op charts, etc)

Under direction of nurse, makes all appropriate arrangements for outside services, transfers, and ambulance services in a timely manner

Appropriately prioritizes tasks adjusting to changing workload as necessary (e.g. seeks assistance as needed from appropriate resources, recognizes emergency situations, etc.)

Maintains clean and safe work environment (identifies and/or removes safety hazards)

Performs thorough, timely, and accurate transcription of physicians’ orders (including entering into Meditech OE module where utilized)

Performs support functions to manager/director such as payroll, copying, typing, etc

Participates in the learning for colleagues and self (e.g. assist with orientation of new staff in-services, educational programs, etc.)

Schedules patients for outpatient clinics, endoscopies, chemotherapy and other procedures through the Community Wide Scheduling Module

Inputs all pertinent patient data for scheduling such as referral and/or approval numbers, in collaboration with physician office

Prints, posts and updates schedules on a daily basis

Supports physicians and nursing staff in patient care coordination

Establishes and maintains a good working relationship with patients, physicians, physician's office staff, visitors and other members of the health care team through responsiveness, accuracy of information and professionalism

Coordinates the flow of patients entering and leaving the department to ensure smooth functioning of the department

Greets patients and verifies patient demographics as they enter Special Procedures