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Insperity · 8 hours ago

District Administrator

Charlotte, NC

Full-time

Onsite

Mid Level

3+ years exp

Insperity is a leading provider of comprehensive HR solutions, dedicated to creating a positive impact for businesses and communities. The District Administrator role involves supporting sales processes, managing office operations, and fostering company culture while ensuring efficiency and accuracy in various administrative tasks.

Enterprise SoftwareHuman ResourcesService Industry

Growth Opportunities

Responsibilities

Trains and support District Office personnel on sales processes, procedures, and technology to drive efficiency in the sales process

Helps maintain a high level of efficiency in the sales process by creating, validating, and submitting sales documents with a strict attention to detail and accuracy

Utilizes all relevant systems such as SalesForce, DocuSign, Premier Pathway and AIMS to audit all completed, signed closing sales packages prior to submittal to ensure New Client Sales can complete an accurate booking

Confirms validity and consistency of prospect data and assists with data quality by collecting missing data and ensuring that all prospect data is accurate and up to date

Ensures marketing collateral distribution for District Office personnel ensuring is accessible, relevant, and updated

Facilitates marketing campaigns by distributing relevant materials, supporting corporate marketing programs through continues education and collaboration

Manages the office sales forecasting process by updating the opportunity forecast status to ensure reporting accuracy for the Forecast and Pending reports

Supports sales leadership with local incentives, campaigns and contests developing tracking and reporting tools

Maintains sales leader(s) calendar, coordinates travel, completes vehicle mileage reporting and creates expense reports that adhere to Insperity’s expense guidelines

Assists with on-boarding and off-boarding of District Office personnel

Organizes both on-site and off-site meetings including technology setup, audio, and visual requirements. Collaborates with sales leadership on agendas and presentations

Identifies and resolves technology-related issues independently or, if necessary, working with Sales Technology or the Help Desk

Manages District Office information and files according to corporate information governance and retention policies

Receives all incoming calls and visitors for the District Office, including sales and service teams, maintaining a welcoming and professional office environment

Manages the shipping and receiving function in the District Office. Facilitates and supports meeting arrangements including, but not limited to, conference room reservation, hospitality, and meeting room preparations

Serves as a liaison between the District Office and Corporate security, supplying pictures for security badges, testing new technologies or procedures, and requesting additional support, as needed

Serves as the Volunteer Council Member for the District Office to positively impact Insperity employees, clients, and communities, and support Insperity’s mission to help businesses succeed so communities prosper. Responsibilities include but are not limited to creating, leading, sharing, and reporting local volunteer and philanthropy initiatives, overseeing local corporate donations, attending training, and promoting Corporate Citizenship initiatives as requested

Assists in the accomplishment of Insperity Company goals

Helps other employees to accomplish Insperity Company goals

Performs other duties as may be assigned by department supervisor

Participates in the Disaster Recovery plan as required

Qualification

SalesForceDocuSignOffice AdministrationMicrosoft OfficeData ManagementEmotional IntelligenceInterpersonal SkillsVerbal CommunicationWritten CommunicationProblem Solving

Required

High School Diploma or equivalent is required

Three years of related work experience in office administration and customer support is required

Demonstrates active listening, emotional intelligence, empathy, interpersonal skills, and networking skills to maintain open lines of communication for internal and external groups such as employees, prospects, clients, vendors and corporate partners

Ability to follow written and oral instructions and analyze situations accurately to take effective action

Effective and tactful verbal and written communication skills in dealing with a wide variety of people

Working knowledge in Word, Excel and PowerPoint required; previous experience with Windows required; report writing experience a plus; some training or facilitator experience preferred; proficiency in operating personal computers, printers, and copiers required

Appropriate application of Insperity's policies and procedures including expense guidelines, sales policies, information governance, brand guidelines, onboarding and offboarding of District Office personnel, corporate citizenship programs and guidelines

Proficiency in Insperity's sales and corporate technology systems such as Salesforce, DocuSign, Premier Pathway, AIMS, learning management system (LMS), Inside Insperity, Sales Coach, MS Teams and Zoom

Appropriate application of modern office methods, procedures, and equipment, including business letter writing, general principles, practices, and procedures of a sales office; performing confidential and responsible administrative duties with speed and accuracy; knowledge of clerical methods, techniques, and filing systems (including computer data management) used in compiling and maintaining records and preparing reports

Ability to work independently in the absence of direct supervision and under narrow time constraints to solve complex problems

Ability to handle sensitive situations, materials and communications with sound judgment and discretion