SMBC Group · 4 hours ago
Documentation and Operations - Vice President
New York, NY
Full-time
Hybrid
Mid, Senior Level
$95K/yr - $134K/yr
5+ years expSMBC Group is a top-tier global financial group offering a diverse range of financial services. The Documentation and Operations Vice President is responsible for managing documentation, funding, and operational support for lease and loan transactions, ensuring compliance with policies and procedures while providing exceptional customer service.
AdviceBankingFinancial Services
Responsibilities
Manage all aspects of documentation and funding including the preparation and validation of all legal documentation on loan and lease transactions to ensure the information accurately reflects the approved structure and adhere to company policies and procedures
Ensure the proper execution and receipt of all requirements to fund and book transactions in adherence to credit conditions, business policy/procedure guidelines, Know Your Customer ("KYC"), security interest and legal enforceability requirements. This also includes, UCC filings, lien searches, Aspire (leasing system) input for booking, vehicle title management, customer service, contract legal reviews and preparation for funding and booking
Responsible for managing leasing systems and data quality
Timely UCC Filing to obtain PMSI, knowledge of first security interest requirements and ability to properly assess and mitigate risk through Lien Searches; possess ability to review results, identifying any blanket or conflicting filings and follow through to obtain 1st security interest. Monitoring existing transaction, termination of UCC Filing
Provide exceptional customer service to all SMFL's internal and external customers
Responsible for funding notification. Communicate closely with accounting team for funding amount, date and wire instruction
Provide due diligence documentation reviews of executed document packages; ensuring completeness and accuracy; identifying any issues and deficiencies
Conduct a Corporation Search under Secretary of each States, and ability to review and interpret entity formation and operating documents
Maintain, update or create reports including but not limited to insurance, deficiency, UCC expiration and title tracking reports
Ensure compliance with Know Your Customer ("KYC") requirements. Collect all the necessary documents/ financials for approvals. Assess/analyze/review complex transactions as needed including debt subordination agreements, title guaranty, landlord/mortgagee waivers, amendments, assignment documents
Interface with regional sales managers, dealers, vendors and customers regarding documentation deficiencies and pre-funding phone audit
Manage Property and General Liability Insurance Certificates for each transaction. Responsible for each renewal and negotiating with clients, if necessary
Responsible for monitoring existing accounts. (keep track of client’s information, equipment location, maturity of contract, EBO or buy out date, etc
Responsible for reviewing funding packages prior to funding transactions and to authorize (i) exceptions to Operational (Funding) Police & Procedures, (ii) post funding follow-up items and review and sign-off on receipt of any approved post funding follow-up items in accordance with the Operations Exception/Follow-Up Policy & Procedures
Assist the title team with title related matters or projects as needed
Guide and motivate the team to achieve goals by managing the day-to-day activities. Provide guidance and support to the team members and foster a positive, collaborative work environment
Manage new initiatives / special projects and assignments as required by the manager
Qualification
Required
Knowledgeable of all aspects of the leasing business from origination through funding and ability to manage complex operational procedures
Working knowledge of lease management systems; InfoLease, Aspire, or similar application systems. Understanding of lease v. loan and legal, tax and accounting. Ability to meet deadlines for delivery in support of new business
Understanding of leasing or commercial lending industry
Strong verbal and written communication skills
Ability to multitask and maintains high standards despite often pressing deadlines. Relies upon self-correct measures to ensure accurate, thorough, and professional output
Action-oriented with purpose. Anticipate, suggest and perform within the context of job and/or team needs and priorities. Accept assignments with positive attitude and energy without reluctance. Willingness to take responsibilities
Detail Oriented - demonstrate the appropriate level of accuracy and quality to highly detailed tasks and assigned processes. Able to effectively and efficiently identify outliers and self-initiate corrective measures
Good mathematical skills and experience with pricing and T-Value
5-7 years of comparable or relevant experience - Experience in similar role in the Leasing Industry or Commercial Banking, middle to large market ticket size preferred
MS Office, Tvalue software, CSC or CT ilien system
Preferred
Lease pricing skills including prior use of InfoAnalysis, SuperTRUMP or similar package is a plus
Knowledge of state to state differences in leasing laws and regulations is a plus
Benefits
Annual discretionary incentive award
Competitive portfolio of benefits
Company
SMBC Group
SMBC Group is a top-tier global financial group.
10001+ employees
H1B Sponsorship
SMBC Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (127)
2024 (87)
2023 (73)
2022 (44)
2021 (29)
2020 (26)
Funding
Current Stage
Late StageLeadership Team
Hirofumi Otsuka
Senior Managing Executive Officer & CEO of Americas Division
Juan Kreutz
Head of Structured Finance Solutions and Deputy Head of the Americas
Recent News
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