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University of Central Florida · 5 hours ago

Travel & Procurement Specialist II

Greater Orlando

Full-time

Onsite

Entry Level

$20.29/hr - $22.75/hr

2+ years exp

The University of Central Florida is a top-ranked public research university in Florida, seeking a Travel/Procurement Specialist II to support procurement and travel-related activities. This role involves acting as the primary contact for procurement and travel requests, ensuring compliance with policies, and providing training and support to staff across the university.

EducationTrainingUniversities

No H1B

Responsibilities

Support requests for the procurement of goods and services ensuring applicable policies and regulations are adhered to and transactions are processed timely and properly reflect the receipt of goods or services

Research suppliers and obtain quotes for goods and services, as needed. Identify and review applicable contracts or the need for a Waiver of Competition and Sole Source Certification in accordance with policies and regulations

Initiate and review requisitions, manage purchase orders, and initiate change orders, as needed. Create receipts and supplier invoices or purchasing card transactions to ensure timely payments

Reconcile/verify purchasing card transactions ensuring applicable policies and regulations are adhered to and transactions are allowable, required documentation is provided, and transactions are accurate

Support travel requests creating and reviewing Spend Authorizations and Expense Reports. Assist with travel arrangements, receipt/documentation collection, and travel advance and reimbursement requests to ensuring applicable policies and regulations are adhered to

Support Travel/Procurement Coordinators within the Finance Business Centers (FBCs) as experts on procurement-related and travel-related processes and procedures

Continuously review and improve processes to increase operational efficiency and effectiveness. Support travel and procurement training efforts

Other job-related duties as assigned

Qualification

Procurement processesTravel managementWorkday proficiencyMicrosoft applicationsCustomer serviceAnalytical skillsOrganizational skillsProblem-solving skillsInterpersonal skillsCommunication skills

Required

High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience pursuant to Fla. Stat. 112.219(6)

Preferred

3+ years of experience supporting purchasing, AP/AR, and/or customer service-related activities

Working knowledge of financial and purchasing rules, regulations, processes, and procedures

Demonstrated commitment to delivering high-quality customer service with a strong understanding of its importance in operational excellence and excellent interpersonal and communication skills, with the ability to clearly convey information and positively influence others

Proven ability to work independently while also thriving in a collaborative team environment; skilled in building effective working relationships with colleagues and cross-functional partners

Strong analytical, organizational and problem-solving skills, with the ability to apply logic and reasoning to evaluate issues and develop effective solutions with a strong attention to detail

Bachelor's degree preferred

Proficient in Workday and Microsoft applications, including Outlook, Excel, and Teams, with demonstrated ability to utilize computer systems and software to support operations, configure tools, generate reports, enter data, and process information efficiently