D&B Engineers and Architects ยท 3 hours ago
Marketing Department Administrative Assistant
Woodbury, NY
Full-time
Onsite
Mid Level
$52K/yr - $73K/yr
3+ years expD&B Engineers and Architects is hiring a Marketing Department Administrative Assistant to support their marketing team in various operational tasks. The role involves managing administrative duties, coordinating proposals, and maintaining marketing assets to ensure the team remains organized and efficient.
Information Technology & Services
Responsibilities
Serve as the primary administrative support for the marketing department (calendar management, meeting coordination, data entry, digital file management, executing documents for proposals)
Manage department inboxes, and routing of client RFP/Q opportunities
Assist with proposal assembly: document control, downloading & uploading to portals, addendum checks and distribution
Maintain marketing asset library: project photos, resumes, templates, and contact lists
Coordinate events/conferences collateral, and career fair logistics (registrations, shipments, materials)
Support CRM upkeep: data entry, list hygiene, and running basic reports
Help with ad hoc marketing tasks: printing, local proposal delivery, etc
Qualification
Required
Strong organizational skills and ability to manage multiple priorities with tight deadlines
Excellent written/verbal communication and attention to detail
Team player with a positive attitude and professional demeanor when interacting with project teams and clients
Ability to lift/move marketing materials and boxes on occasion
Preferred
Bachelor's degree in business, marketing or other closely related discipline is preferred
3-5 years of experience in business, marketing or other closely related discipline in the A/E/C industry
Proficient with Microsoft Office (Word, Excel, PowerPoint) Adobe Suite is a plus. (We will train if needed)
Comfortable learning CRM (Unanet) and file-management systems (Egnyte)
Benefits
Employer 401 K contributions
Health, dental and vision coverage
Compensated time off and holiday pay
Short/Long term disability coverage
Life insurance
Flex spending Program
Company
D&B Engineers and Architects
Founded in 1965, D&B Engineers and Architects (D&B) is committed to improving quality of life with innovative engineering solutions in sustainable, environmentally acceptable, cost-conscious applications.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase