Scotiabank · 1 day ago
Executive Assistant, Equity Capital Markets
New York, NY
Full-time
Onsite
Mid, Senior Level
$61K/yr - $102K/yr
7+ years expScotiabank is a purpose-driven organization committed to results and inclusivity. The Executive Assistant role in the Equity Capital Markets team focuses on supporting the group's objectives through effective administrative management, including travel coordination, expense reporting, and communication with executive management.
BankingFinanceFinancial Services
Responsibilities
Responsible for prioritizing workload to ensure the group’s objectives and deadlines are met. Acts as a culture carrier, monitoring adherence to policies and escalating as required
Comprehends and adheres to policies implemented by the Global team for their respective departments
Arranges and coordinates extensive travel including international travel, schedules and follows up on reservations and itineraries. Assists with procuring Travel Visas through preferred third-party service
Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding. Prepares and submits invoices to Accounts Payable for processing. Follows up with AP regarding outstanding items
Assists with maintenance of client-related databases (using both Excel and Salesforce)
Assumes ad hoc projects as they arise in support of management, including the gathering and compiling of data from various sources for weekly meetings, organizing and managing logistics for client events (including venue booking), researching and tracking key client dates (AGMs, quarterly IR calls, etc) and ensure team is assigned to attend / call-in, etc
Calendar management, coordinates desk heads schedules and makes appointments as requested. Coordinates meetings, including room bookings and requesting technical, audio-visual and catering support as required
Point of contact for staff visiting New York. Pre-registers all guests, including employees from other locations. Assumes local support including assigning office passes, desk space, room bookings, etc
Responsible for drafting and/or reviewing communications for distribution to executive level management
Ensures proper onboarding and offboarding of new/terminated employees, including coordination with HR, Technology and Facilities
Organizes, copies and maintains administrative files, correspondence and other records/materials as required. Assists with pitch book binding if required, using in-house binding system
Answers and screens telephone calls on a multi-line system, arranging conference calls and videoconferencing using Scotia preferred vendors
Acts as an alternate resource/backup for the other Administrative Assistants/ Receptionist during lunch hours, breaks, end of day, illness and other absences, and shares in Admin Team responsibilities to support the team and department as a whole
Establishes sound business relationships by providing courteous and efficient assistance to both internal and external clients. Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct
Champions a high performance environment and contributes to an inclusive work environment
Qualification
Required
Minimum High School Diploma (Grade 12) level high school completion
Minimum 7 years in a related administrative role requiring significant multi-tasking – preferably in Financial Services Industry
Strong technical skills and knowledge of MS Office 2010(e.g. Word, Excel and PowerPoint)
Excellent coordination, organizational, time-management and work prioritization skills
Attention to detail, resourceful, and diligence in follow-up
Communicates clearly, articulately and succinctly in both oral and written form, with the ability to communicate to all levels within the organization
Flexibility, high tolerance for change and an ability to learn quickly
Ability to handle sensitive materials under the pressure of last minute deadlines
Desire to be proactive and create a positive experience for others
Preferred
Experience supporting executive level management preferred
Benefits
Flexible benefit programs
Holistic well-being
Company
Scotiabank
Scotiabank is a banking firm that provides banking and financial services.
10001+ employees
H1B Sponsorship
Scotiabank has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (46)
2024 (57)
2023 (29)
2022 (38)
2021 (38)
2020 (15)
Funding
Current Stage
Public CompanyTotal Funding
$1.07B2024-04-17Post Ipo Debt· $1.07B
1972-03-01IPO
Leadership Team
Jabar Singh
President & CEO Scotiabank Colpatria (Colombia) & Head Central America & Caribbean
L.Scott Thomson
President and CEO
Recent News
Canada NewsWire
2025-12-24
Company data provided by crunchbase