Planview · 1 day ago
Executive Assistant
Austin, TX
Full-time
Hybrid
Entry, Mid Level
2+ years expPlanview is a global leader in work and resource management, and they are seeking a highly organized and proactive Executive Assistant to support two senior leaders in their Product group. This role provides high-level administrative support, manages complex calendars, coordinates travel, prepares materials, and ensures seamless operations for the executives.
CollaborationEnterprise SoftwareInformation TechnologyManagement Information SystemsProject ManagementSaaSSoftware
Responsibilities
Skillfully manage two high-volume calendars across global time zones with diplomacy, discretion, and excellent judgment
Book and coordinate domestic and international travel; prepare and submit expense reports
Act as a liaison, relaying and exchanging information with leadership, employees, and external partners
Assemble and prepare materials and decks for meetings, presentations, and projects to ensure executives are fully equipped
Track key deliverables and follow up on outstanding items across the organization
Attend team meetings, track action items, assist with day-to-day projects, and help build and improve processes and systems
Drive projects and manage the operations of programs and initiatives within the Product team
Support ad hoc projects and initiatives across teams
Maintain discretion and confidentiality in handling sensitive matters
Qualification
Required
Bachelor's degree or equivalent work experience required
Minimum of 2 years of experience as an Executive Assistant supporting senior leaders
Ability to maintain confidentiality and discretion
Superior knowledge of and experience with Microsoft Office; ability to quickly adopt emerging technology and tools
Excellent verbal and written communication skills
Exceptional organizational skills; highly detail-oriented
Timely and consistent responsiveness with outstanding ability to prioritize and multitask
Ability to thrive in a fast-paced environment with shifting priorities
Professional, proactive, and comfortable interacting with executives and cross-functional teams
Benefits
Unplugged Days: 4 company-wide paid days off per year to recharge and relax.
Generous PTO offerings (region dependent).
Region specific competitive benefit plans to support you at any life stage including parental leave, retirement, medical plans, wellness support, and remote work support.
Paid time to volunteer through Planview’s Force for Good Week.
Employee Referral bonus program.
Weekly office lunches for hybrid team members and social events.
Flexible work hours/environment.
Company
Planview
Planview is an end-to-end AI-driven platform that empowers business, tech, and transformation leaders to create organizational focus.
1001-5000 employees
H1B Sponsorship
Planview has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (1)
2023 (4)
2022 (3)
2021 (3)
2020 (2)
Funding
Current Stage
Late StageTotal Funding
$113.35MKey Investors
TPG
2022-07-09Private Equity· $113.35M
2020-11-10Private Equity
2020-11-10Acquired
Leadership Team
Gregory S. Gilmore
Chief Executive Officer
Razat Gaurav
CEO & Member Board of Directors
Recent News
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2025-10-18
Company data provided by crunchbase