Apply on Employer Site

Alamo Group Inc. · 2 weeks ago

Administrative Assistant III - Title Clerk

Shoemakersville, PA

Full-time

Onsite

Mid Level

Alamo Group Inc. is seeking an Administrative Assistant III - Title Clerk to support their Human Resources Department. The role involves managing invoicing, title work, payroll processing, and various administrative functions to ensure smooth operations within the department.

AgricultureAutomotiveManufacturing

Responsibilities

Assist HR Manager with clerical duties and employee events

Assist with ADP HRIS administration and JDE Edwards administration

Scheduling interviews

Payroll related functions including timecard approval

File preparation and maintenance

Invoicing

Truck Invoices - Enter truck invoices in JDE after Exworks emails are received or after truck is delivered if no Exworks

Rental Invoices

Some parts invoices

Sending and receiving customer signed paperwork required for revenue recognition and completing a sale of a motor vehicle

Warranty Registration

Chassis Warranties - Once new chassis are sold and delivered, ensure all customer information is promptly received and forwarded to the appropriate dealer to initiate factory warranties

Maintain iCone end user info as well as additional serialized components as needed

Keep track of MSO’s/titles for every truck

For used trucks, transfer all titles into Royal’s name

After trucks are sold and paid for, complete MSO’s/titles and send to customer and/or state

Print out 2nd Stage Certificates for all new vehicles

After sold - complete and sent to customer and/or state with MSO

Keep track of plates and order more when supply is low

Ensure customers have submitted all necessary paperwork before processing any plates

Process metal plates for PA customers and send paperwork to state along with MSO/title

Process cardboard plates for out of state customers and send to state along with copies of MSO/title

Maintain paperwork that has been sent to state

Ensure that detailed information regarding the chassis is accurately maintained

Request Chassis invoices and send out payment requests (New chassis)

Ensure comprehensive documentation of all chassis dealer paperwork and maintain effective communication with dealers

Maintain and handle Customer Supplied Chassis (Upfits) in JDE system

Handle and maintain all paperwork for New Jersey Certifications Invoices

Renew Dealer/sales Licenses before expiration (Every 2 years)

Order any new sales licenses determined by company

Keep track of rental registrations and renew as needed

Complete commission reports for all salespeople for trucks sold each month

Qualification

JDE EdwardsADP HRISInvoicingPayroll processingClerical dutiesScheduling interviewsFile maintenanceCustomer communication

Required

Assist HR Manager with clerical duties and employee events

Assist with ADP HRIS administration and JDE Edwards administration

Scheduling interviews

Payroll related functions including timecard approval

File preparation and maintenance

Responsible for invoicing, title work, payroll processing, timecard approval, and administrative functions in the Human Resources Departments

Enter truck invoices in JDE after Exworks emails are received or after truck is delivered if no Exworks

Sending and receiving customer signed paperwork required for revenue recognition and completing a sale of a motor vehicle

Ensure all customer information is promptly received and forwarded to the appropriate dealer to initiate factory warranties

Keep track of MSO's/titles for every truck

Transfer all titles into Royal's name for used trucks

Complete MSO's/titles and send to customer and/or state after trucks are sold and paid for