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Sage Dental · 2 weeks ago

Lease Administrator Paralegal

Boca Raton, FL

Full-time

Onsite

Mid Level

3+ years exp

Sage Dental Management is a leading, rapidly growing Dental Service Organization (DSO) committed to innovation, excellence, and patient-centered care. The Lease Administrator manages and maintains lease agreements for properties, ensuring accuracy and compliance with terms while handling various tasks related to lease documents and payments.

Health CareMedical

Growth Opportunities

Responsibilities

Preparing, reviewing and abstracting lease agreements, ensuring accuracy and compliance with company policies and legal requirements

Manage the process of lease renewals, amendments and terminations

Facilitate and prepare the monthly rent roll independently (approximately $1.7M per month)

Track lease payments, manage rent escalations and Common Area Maintenance (CAM) payments

Obtain the appropriate documents to establish an ACH Account for the rent payment of new leases and/or old leases in case of updated bank information

Administrate all CAM Reconciliations for each property location

Request and send security deposit checks for new leases when required

Request Tenant Improvement Allowance distributions from Landlords

Generate and prepare lease information, gross sales reports as requested from executive management or landlords

Process estoppel certificates & SNDA requests

Communicate and coordinate legal documents with outside legal counsel

Coordinate with Property Managers, address issues and respond accordingly

Apply and Process, renew and terminate business tax receipts licenses and permits for all properties

Coordinate inspections required by City or State jurisdiction with clinics and facilities team

Renew and update the annual filling reports and fictitious name for all the clinics in Florida, Georgia, New York, Alabama, Delaware, Tennessee and Illinois

Review lease language for the facility department regarding repairs, maintenance and HVAC

Maintain accuracy of all lease records and information

Assist auditors with requested information

Works independently using discretion and judgement in making recommendations and decisions directly impacting organization

Other duties as determined necessary

Qualification

Lease administrationParalegal certificationProLease DirectFinancial assessmentLease terminologyAttention to detailOrganizational skillsCommunication skills