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Albany Medical Center · 1 month ago

Administrative Assistant: Pharmacy Per Diem

43 New Scotland Avenue Albany, NY 12208

Full-time

Onsite

New Grad, Entry Level

$46K/yr - $65K/yr

Albany Medical Center is a healthcare organization seeking an Administrative Assistant for their Pharmacy department. The role is integral to the smooth operation of the department, providing administrative and clerical support, managing communications, and coordinating schedules.

Hospital & Health Care

Responsibilities

Coordinates unit communications

Answers the telephone and patient intercom

Greets visitors

Manages schedules

Coordinates and relays information to staff

Operate basic office equipment (fax, photocopier, printer, scanner, calculator), and demonstrate

Basic computer skills

Data entry

Manage Human Resources and payroll paperwork

Prepare reports

Organizes and schedules the activities of the Patient Care Service Directors and Associate Patient Care Service Director

Provides clerical support to the Patient Care Service Directors, Associate Patient Care Service Director, Supervisors and Director of Pharmacy – South Clinical Campus, Medication Use QIT Committee and Pharmacy Value Analysis Committee

Maintains and processes employee Kronos and pharmacist salaries and overtime along with other personnel records including CLT use, health service requirements, etc

Arranges appointments and schedules meetings

Responsible for ordering departmental supplies and functions as a liaison with vendors to follow up on problems, shortages, replacement products, etc

Handles and screens various questions and problems of departmental employees and others who deal with the department

Plans and executes special reports under the direction of the Patient Care Service Director

Handles distribution of paychecks, reports and other communications

Assists or acts as a liaison with anyone requiring or requesting assistance

Tracks APRs coming in to the department ensuring their timely completion and return to Human Resources

Tracks employees’ physical and safety requirements and ensures compliance

Maintains departmental files, policy and procedure manual, job descriptions, PARS forms

Maintains pharmacist and pharmacy licenses/registrations, Controlled Substance license/registration, alcohol license for AMC and South Clinical Campus, as necessary

Coordinates departmental meetings/staff in-services

Coordinates/schedules use of the pharmacy conference room

Interacts with New York State offices including Department of Health, NYS Board of Pharmacy, NYS Bureau of Controlled Substances

Interacts with Albany College of Pharmacy students and faculty, coordinates pharmacy student externships/Pharm.D. rotations, safety, HIPAA, security ID badges, inservices

Coordinates Leaves of Absence and Family Medical Leave for department employees

Assists with other functions as required

Qualification

Basic computer skillsData entryOffice equipment operationScheduling managementClerical supportCommunication coordinationReport preparationVendor liaisonCompliance tracking

Required