American Digital Security (ADS) ยท 1 month ago
Purchasing Administrator
Shawnee, KS, USA
Full-time
Onsite
Mid Level
$22/hr - $25/hr
3+ years expAmerican Digital Security (ADS) is seeking a Purchasing Administrator to join their team. The Purchasing Administrator will be responsible for compiling information to prepare purchase orders, maintaining inventory levels, and establishing replenishment needs while ensuring cost-effective purchasing decisions.
AnalyticsArtificial Intelligence (AI)Security
Responsibilities
Process purchase orders for access control equipment, hardware, cabling, tools, and general supplies
Verify pricing, availability, and lead times with vendors before order placement
Ensure orders meet project specifications and installation requirements
Track shipments and follow up with vendors on backorders, shipping delays, or discrepancies
Collaborate with sales to support order fulfillment and customer-specific pricing
Process and track Return Merchandise Authorizations (RMAs)
Maintain positive relationships with vendors and distributors
Request quotes and compare pricing to ensure cost-effective purchasing decisions
Monitor vendor performance, product quality, and order accuracy
Maintain updated vendor contact lists, pricing sheets, and catalogs
Work with project managers and field supervisors to confirm material lists and deadlines
Maintain organized records of purchase orders, packing slips, and invoices
Assist with invoice matching and resolving billing discrepancies with accounting
Update internal systems (ERP, project management tools, or spreadsheets) with order status
Qualification
Required
High School Diploma or equivalent required
3+ years of experience in purchasing, logistics, supply chain or database administration
Proficiency in ERP systems (e.g., NetSuite, SAP, Oracle)
Strong Excel skills and general reporting proficiency
Preferred
Bachelor's degree in Business, Supply Chain, or related field
Company
American Digital Security (ADS)
American Digital Security provides comprehensive security solutions for commercial, government, education, and nonprofit companies across the United States.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase