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DSV - Global Transport and Logistics · 22 hours ago

Administrative Specialist, Office Manager

Cleveland, OH

Full-time

Onsite

Mid Level

$22.75/hr - $30.75/hr

3+ years exp

DSV - Global Transport and Logistics is a leading provider of global solutions within transport and logistics. The Administrative Specialist, Office Manager will oversee day-to-day office activities, provide administrative support, and manage office conditions while ensuring effective communication and coordination among staff and visitors.

Freight ServiceInsuranceLogisticsSupply Chain ManagementTransportationWarehousing

Responsibilities

Oversee day-to-day office activities as main point of contact in reception area, and keep management informed

Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists

Managing keycards, badges, and Envoy system for visitors

Maintaining training records, CW1 license records, assist with employee termination

Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions

Maintaining the office condition & order in storage rooms, arranging necessary repairs

Monitoring office supplies and ordering new stationery, supplies, furniture, appliances and electronics as required

Liaise with facility management vendors, including cleaning, catering and security services

Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested

Provide general support to visitors

Assist in the onboarding process for new hires and trainees, including mobile phones

Plan in-house or off-site activities, like parties, celebrations and conferences

Partner with HR to update and maintain office policies as necessary

General IT support to guide employees to the correct resource and process

Wellness ambassador for the Branch

Facilities security coordinator

Assist with Universal Waste and eWaste removal from the office. Dispose of old IT equipment and other related electrical equipment

Assist with branch participation with the Business Continuity Plan (BCP)

QHSE program responsible if no other employee in the branch has been assigned

Qualification

Office managementMicrosoft OfficeCommunication skillsOrganizational skillsProblem-solving skillsMulti-tasking abilitiesBasic accounting knowledgeIT supportOffice management softwareEvent planningFluent in EnglishLeadership skillsAttention to detail