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EBSCO Information Services · 1 month ago

Conference and Event Planner

United States

Full-time

Remote

Entry, Mid Level

$52K/yr - $75K/yr

2+ years exp

EBSCO Information Services is a leader in providing optimized research experiences and is seeking a Conference and Event Planner. This role is essential in planning, organizing, and executing various marketing events to promote the company's brand and engage the target audience.

Content CreatorsDatabaseSaaS

Responsibilities

Assist in planning and executing events with internal and external teams

Support event logistics, including venue selection, catering, transportation, and accommodations

Help coordinate event schedules, sessions, and activities

Ensure a smooth registration process for attendees

Track and evaluate event activities

Assist in developing and managing event budgets

Help negotiate contracts with vendors and service providers

Support post-event evaluations to identify areas for improvement

Communicate event details and updates with stakeholders

Qualification

Event planningProject managementEvent management softwareCustomer serviceTechnical aptitudeProblem-solvingInterpersonal skillsOrganizational skillsWritten communicationOral communication

Required

2+ years of experience in planning and executing conferences and events, virtual and in person

Project management skills from idea formation through implementation

Willingness to travel for events, including overnight trips (up to 25%)

Basic knowledge of industry practices and a commitment to continuous learning

Motivated, results-driven, and able to prioritize team efforts efficiently

Excellent customer service and problem-solving skills

Strong oral, written, interpersonal, and organizational skills

Proficiency in event management software and tools

Technical aptitude related to meeting planning and hosting technologies

Sitting and Standing: Event planners often spend extended periods sitting at desks while coordinating logistics, managing budgets, and communicating with stakeholders. Additionally, during events, they may need to stand for long hours to oversee operations

Lifting: This role requires the lifting and carrying of heavy boxes at events. Event planners are expected to help set up at smaller events, including boxing and unboxing event supplies and setting up tables, booths, etc

Attendance at Events: As an event planner, being physically present at events is essential. This requirement involves being on-site during conferences, meetings, and other gatherings. It may also involve early mornings, evenings, and weekends, depending on the event schedule

Travel: Event planners often travel to various locations for conferences, trade shows, and other events. The willingness to travel, including overnight trips (up to 25%), is typically expected