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OneSchool Global · 4 days ago

Administrative Assistant

Bridgewater, NJ

Full-time

Hybrid

New Grad, Entry Level

OneSchool Global is an educational organization seeking an Administrative Assistant for the Education Director Team. This role provides high-level administrative support to Regional Directors and ensures the smooth operation of departmental initiatives and communications.

EducationHigher EducationPrimary EducationSecondary Education

Responsibilities

Provide comprehensive administrative support to the Regional Directors of Teaching & Learning (Secondary and Primary), Student Support, and Safeguarding

Demonstrate initiative and ownership in managing assigned projects, communications, and departmental workflows

Contribute to the overall effectiveness and efficiency of the Education team through proactive organization and problem-solving

Support leadership communication through drafting, proofing, and distributing correspondence, reports, and presentations

Model and promote the ethos, vision, and values of OneSchool Global (OSG) across all interactions and responsibilities

Ensure that all administrative practices reflect professionalism, integrity, and alignment with OSG’s mission of developing self-directed learners

Support a culture of collaboration, excellence, and continuous improvement across the Education Department

Coordinate internal communications and meeting logistics across multiple regions and time zones

Manage shared inboxes, meeting scheduling, follow-ups, and documentation for ongoing initiatives

Support event planning such as induction programs, and F2F events

Serve as a key contact for inquiries related to academic and student support processes

Coordinate and track projects, data reports, and departmental initiatives (Assignment Design, MAP Data, Student Support tracking, etc.)

Manage administrative processes including budget tracking, expense reconciliation, resource management, and reporting

Support preparation of documents, guides, and communications related to academic and student services initiatives

Provide timely follow-up and support for approvals, submissions, and action items across multiple directors

Attend staff meetings as appropriate

Support the implementation of organizational policies and ensure alignment with global, regional, and local compliance requirements

Uphold confidentiality, data protection, and child safeguarding standards at all times

Contribute to the maintenance of departmental documentation, procedures, and consistent application of OSG frameworks

Perform such other duties as may be requested from time to time, commensurate with the role

Uphold and promote the OneSchool Global ethos within all areas of responsibility

To contribute to, share in and promote the wider and longer-term vision of OneSchool Global

Promote equality, diversity and inclusion and demonstrate this within the role, adhering to the OneSchool Global Equal Opportunity Policy

Adhere to Workplace Health and Safety Policies and ensure all tasks are carried out with due regard to Health and Safety

Work with due regard to confidentiality and the principles of Data Protection, expecting others to do the same

Model and live the OneSchool Global values

Set an example of positive personal integrity and professionalism, with positive, appropriate, and effective communications and relationships at all levels

Ensure high standards are maintained, progressed, and promoted in all areas of work

Undertake appropriate professional development and positively participate in the appraisal of own performance

Communicate and co-operate effectively and positively with specialists from outside agencies where applicable

Ability to travel within the region, including the need for overnight stays when required

Qualification

Administrative supportMicrosoft Office 365Event planningData managementCommunication skillsOrganizational skillsTeam collaborationProblem-solving

Required

Proven experience providing administrative support to multiple leaders or departments

Demonstrated ability to manage complex and competing priorities with accuracy and efficiency

Strong proficiency in Microsoft Office 365 (Outlook, Excel, Word, PowerPoint) and data management tools

Experience organizing events, meetings, and logistics in fast-paced or remote environments

Excellent communication and interpersonal skills with the ability to liaise across various stakeholders

Ability to travel within the region, including the need for overnight stays when required

Model and promote the ethos, vision, and values of OneSchool Global (OSG) across all interactions and responsibilities

Ensure that all administrative practices reflect professionalism, integrity, and alignment with OSG's mission of developing self-directed learners