DOWL · 7 hours ago
Project Administrator
Eugene, OR
Full-time
Onsite
Entry Level
2+ years expDOWL is a top-ranked, multi-disciplined consulting firm with over 60 years of experience in civil engineering and related services. The Project Administrator assists project managers and staff with project-related administrative tasks, ensuring effective coordination and documentation throughout the project lifecycle.
Consulting
Responsibilities
Assists project managers, office managers, and project staff primarily on project-related administrative tasks
Preparation of meeting agendas and minutes, set-up and maintenance of electronic project files and documentation, preparation and/or review of written correspondence, monitoring quality control processes, preparation of scope, schedule, and budget documents, editorial review of technical reports, and monitoring of project budgets and timelines
Assists with development of project schedules
Supports the on-time submittal of technical work products and deliverables
Transmits, receives, and files project information according to data management policy
Schedules and attends project meetings as requested
Keeps the project team informed about upcoming project deadlines
Provides assistance with assembling scope and budget documents for several kinds of projects
Monitors financial performance on projects and shares results with other members of the team
Supports business development and marketing efforts by compiling data on past projects, teaming partners, and competitors as requested
Respond to emails, attends meetings, and answer questions/comments with limited autonomy
Other duties as assigned
Qualification
Required
Bachelor's Degree required
Years of experience required: 2 years
Years of experience required with advanced degree: 1 year
Microsoft Office (Outlook, Word, Excel, PowerPoint) - Proficient
MS Project - Basic
Projectwise, Newforma, Deltek Vison, UKG, Bluebeam - Proficient
Displays solid understanding of technical terms and concepts
Quickly grasps technical vocabulary and concepts
Performs editorial review of reports and other technical documents
Assists PMs and technical staff with preparing scope of work documents
Highly collaborative and proactive team player that assists the team in reaching success
Listens effectively, retains information provided, and takes responsibility for keeping projects on track
Demonstrates the ability to lead and inspire from within the team setting
Assists with development of project schedules
Supports the on-time submittal of technical work products and deliverables
Transmits, receives, and files project information according to data management policy
Schedules and attends project meetings as requested
Keeps the project team informed about upcoming project deadlines
Demonstrates a working understanding of a work breakdown structure for multiple client types
Provides assistance with assembling scope and budget documents for several kinds of projects
Monitors financial performance on projects and shares results with other members of the team
Supports business development and marketing efforts by compiling data on past projects, teaming partners, and competitors as requested
Limited direct client interaction, commonly in group settings
Respond to emails, attends meetings, and answer questions/comments with limited autonomy
Provides intermediate level of project administrative support with some guidance
Operates autonomously on routine tasks and works closely with more experienced staff on more complex assignment
Driving is an essential job function or a valid driver's license is required to support legitimate business purposes
Benefits
Great benefits
Company
DOWL
DOWL is a civil engineering company that offers planning, surveying, and civil services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Larry Fox
Retired Chief Operating Officer
Ali Alsaleh, MBA
Chief Information Officer
Recent News
2025-06-12
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