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Switch · 16 hours ago

Administrative Coordinator

LV Metro Area

Full-time

Onsite

Entry, Mid Level

Switch is a company focused on revolutionary innovation and operational excellence in the technology sector. The Administrative Coordinator will provide comprehensive administrative support to the Construction Management team, ensuring efficient operations and communication within the organization.

Information Technology & Services

H1B Sponsor Likely

Responsibilities

Provide ongoing administrative support to the Management Team

Provide support in managing files, including: Compliance, electronic file organization and management, correspondence, agreements, competitive information, customer information, and industry information

Assist in the preparation of all handouts and presentation materials as requested; catering and facilitating of breakfast, lunch and/or dinner as well as required meetings

Prepare PowerPoint presentations and handle special projects as assigned

Enhance presentations by creating and editing the appropriate information on slides; ensure copies and various handouts are distributed to the appropriate individuals

Prepare reports through excel on a variety of items

Prepare letters and memos as requested; edits for spelling, grammar and style to ensure the best possible presentation using red-lining to edit as requested to verify required changes are made

Maintain schedules in Microsoft Outlook and schedules appointments as authorized

Schedule and confirm both internal and external meetings as required

Process office supply orders and maintains supply stock for the Management Team

Track overall travel expenses and make travel arrangements for management team to ensure needs are met at a reasonable cost; identifies cost effective travel options within traveler's stated parameters

Prepare individual travel itineraries and maintain agendas for trips as requested

Input purchasing requests for the department by verifying coding, checking for accurate details, and tracking the purchase orders and change orders as requested

Prepare expense reports for cardholders which includes verifying G/L coding, department code, receipts, finalizing all documents to meet a timely close

Maintain continuing education seminars and conferences attended

Drive next-level innovation in Construction to support our mission-critical infrastructure

Work in a fast-paced, high-impact environment where execution is key

Leverage cutting-edge technology and sustainable design principles to create world-class solutions

Uphold Switch’s Karma philosophy— leading with integrity and empowering those around you

Qualification

MS Office 365Calendar managementCommunicationOrganizational skillsAdministrative experienceProactive attitudeAttention to detailFlexibilityTeam collaboration

Required

Proven administrative or assistant experience

Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism

Ability to demonstrate a highly positive attitude, initiative, perspective and intuitiveness

Proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources

Ability to work with limited supervision and direct others within the department

Excellent oral and written communication skills

Ability to handle confidential documents and other communications with absolute discretion

Superior organizational and prioritization skills, with careful attention to detail

Excellent calendar management skills

Required to travel at the discretion of the organization and in alignment with operational requirements

Ability to work a flexible schedule according to business needs/events (to include, but not limited to, nights and weekends and/or shift rotation)

Proficiency in MS Office 365

Ability to influence and partner with executive leadership to drive strategy and execution

Experience fostering a culture of innovation, collaboration, and continuous improvement

A strategic mindset with the ability to balance long-term vision with operational execution

Preferred

Associates or Bachelor's degree preferred

Benefits

Generous Benefits Package - Switch provides comprehensive coverage for you and your family that can be tailored to fit your personal needs, and more!

Company

Switch

Switch was founded in 2000 by CEO Rob Roy and stands at the forefront as the premier data center designer, builder and operator, owning 100% of its land and facilities.

Founded in 2000

Las Vegas, Nevada, US

501-1000 employees

https://www.switch.com

H1B Sponsorship

Switch has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (4)

2024 (1)