C.C. Controlled Combustion Co. Inc. · 1 month ago
Administrative Assistant / AI Prompt Engineer
Bronx,NY,US
Full-time
Onsite
New Grad, Entry LevelC.C. Controlled Combustion Co. Inc. is the leading heating contractor in NYC, serving various industries. They are seeking an Administrative Assistant / AI Prompt Engineer to provide administrative support to the Vice President, manage day-to-day tasks, and utilize AI tools to enhance office efficiency.
CommercialEnergyIndustrial
Responsibilities
Respond to and screen calls, e-mails, and requests of Vice President
Maintain organised files, both physical and digital
Data entry and record maintenance; ensure accurate and up-to-date information in databases and spreadsheets
Coordinate meetings, appointments, and travel arrangements for staff
Prepare documents and reports; assist with the creation of presentations, memos, and other business documents
Assist with special projects, providing support for various tasks as needed by the office or specific departments
Use AI tools (e.g., ChatGPT or similar) to draft emails, summaries, reports, presentations, and documentation
Design, test, and refine prompts to improve the quality and consistency of AI-generated outputs
Create and maintain a prompt library (for recurring tasks like email templates, report formats, SOPs, etc.)
Build simple AI-assisted workflows for repetitive tasks (data entry, text cleanup, document formatting, research summaries)
Help team members learn to use AI tools effectively through short guides, examples, and 1:1 support
Ensure AI usage follows company guidelines for privacy, security, and confidentiality
Qualification
Required
High school diploma (or equivalent)
Sound planning and organizational abilities
Proactive with ability to self-manage and work autonomously
Ability to manage multiple projects and tasks simultaneously with different deadlines
Dependable, punctual, detail-oriented, independent problem solver with excellent follow-up skills
Comfortable learning and using AI tools (e.g., ChatGPT, Claude, Gemini, or Copilot) for day-to-day work
Proficient computer skills, including MS Office, Excel, PowerPoint, Outlook, virtual meeting platforms
Strong desire to learn a new industry and new concepts
Ability to successfully navigate scheduling and analytical tools
Effective written and verbal communication
Punctual, organized, self-motivated, detail-oriented, and flexible
Maintain a level of professionalism even in a relaxed environment
Ability to handle sensitive information with discretion and professionalism
Day Shift (Required)
Ability to Commute: Bronx, NY 10458 (Required)
Work Location: In person
Preferred
ChatGPT or Similar: 1 year
Adobe: 1 year
Microsoft Office: 1 year
Background in IT
Experience in the heating, oil and gas, HVAC, or construction industries
Experience using AI tools to support work (drafting content, summarizing documents, creating ideas, etc.)
Basic understanding of prompt engineering concepts (e.g., giving instructions, role prompting, using examples, iterating on results)
Familiarity with no-code or low-code tools (Zapier, Make, Airtable, Notion, etc.)
Exposure to data handling and basic analysis (spreadsheets, dashboards, simple reporting)
Benefits
401(k)
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance
Company
C.C. Controlled Combustion Co. Inc.
Since 1980 Controlled Combustion has been servicing heating equipment in the 5 boroughs. Our goal is and has always been to meet our customer’s needs.
Founded in 1978
51-200 employees
H1B Sponsorship
C.C. Controlled Combustion Co. Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2022 (1)
Funding
Current Stage
Growth StageCompany data provided by crunchbase