Cheekwood · 1 month ago
Event Sales Manager (Full-Time)
Nashville, TN
Full-time
Onsite
Mid, Senior Level
3+ years expCheekwood is a renowned botanical garden and museum located in Nashville, offering a unique work environment. The Event Sales Manager will oversee event inquiries, manage client relationships, and lead a team to ensure successful execution of diverse events, while also enhancing Cheekwood's brand presence through networking and marketing efforts.
ArtMuseums and Historical SitesNon Profit
Responsibilities
Responsible for discussing property guidelines, venue pricing, and event contracts to potential clients to ensure client satisfaction and build revenue
Works directly with clients, planners, and vendors as venue coordinator/facilitator to assist in the coordination of all equipment rentals, floor plan, set up, execution, and load out for external weddings/events as assigned to ensure Cheekwood guidelines are being followed
Conduct pre site visit screenings; discuss budget, best venue option for client, contract, etc. Maintain Site Visit Log and EOY conversion rates
Prepares monthly update of event revenue and potential revenue to review with the Rentals team during weekly meetings
Attend weekly meetings with internal Cheekwood departments impacted by external events
Responds to all event rental questions and replies to all email inquiries in a timely, professional manner
Responsible for upkeeping accurate sales information for weddings/events into department software, creating BEOs, updating invoices, and overseeing the Profit Tracking Sheet
Ensures all clients have the knowledge to secure proper Liability Insurance
Acts as liaison to ensure that communication is constantly maintained between the catering staff during the wedding/event, alerting him or her of any changes in the schedule of service, challenges or adverse comments that may arise during the service of a wedding/event
Assist the Director of Events with the planning and execution of internal events, both development and public programming, at Cheekwood
Works directly with vendors and internal departments to coordinate all equipment rentals, floor plan, set up timeline, event run of show, and execution for all internal and external weddings/events as assigned
Work closely with internal departments on development events and public programming; act as a liaison between maintenance department and security for all internal setup and parking needs
Oversee Garden Club/Society bookings, assist in planning Garden Shows, and work with internal departments to execute these bookings
Responsible for hiring, training, and directly supervising Event Coordinators and part-time event staff. Must demonstrate strong leadership and coaching abilities, fostering professional growth, accountability, and high performance across the team
Required to work nights and/or be onsite for weekend events as assigned
Represent and deliver excellent customer service in keeping with Cheekwood’s brand and mission
Adhere to all Cheekwood policies and procedures
Always maintain a professional demeanor and appearance
Other duties as assigned
Manage photo file management, marketing efforts, social media accounts, and third-party lead websites to increase engagement and event bookings
Attend networking events and event conferences to grow brand exposure, strengthen current vendor relationships, as well as build new partnerships
Be privy to all venue rules and regulations regarding event setup, execution, and load out
Responsible for ensuring that caterers and wait staff clean the buildings inside and out before leaving the property. Occasionally responsible for post event site clean-up and trash removal
Responsible for staffing the phones, returning calls, scheduling, and executing site visits, etc
Service bars as needed via bartending and/or running of product during events
Qualification
Required
B.A. in hospitality management, business, sales or marketing, or three years of equivalent experience
Updated ABC license for serving alcohol
Extensive knowledge of the principles, practices and techniques of planning and executing a wedding and/or special event
Extremely organized, yet very flexible
Strong sales skills/abilities and able to handle guest's requests in a timely manner
Ability to manage varied duties, be professional and work well with staff and vendors
Strong analytical thinking skills, problem solving and communications skills (both written and oral) with attention to detail
Pro-active, show initiative, and can prioritize and remain calm under pressure
Impeccable appearance and demeanor
Outgoing, personable, friendly with the ability to speak in front of large groups of people with clarity and confidence
Passionate about food, beverage, and wedding planning and have a commitment to client satisfaction
Ability to work a flexible schedule including evenings, weekends and some holidays as required, many in outdoor settings
Required to complete golf cart training and operate a golf cart as needed if they can provide a valid driver's license
Valid, current driver's license / reliable means of transportation
Excellent computer skills (Microsoft Word, Excel)
Knowledge of CAD Programs and large-scale calendar management
Minimum 3 years wedding/events experience
Minimum 3 years sales experience
Extensive knowledge of Social Media marketing (Facebook, Twitter, Instagram)
Preferred
Previous experience with a non-profit organization
Knowledge of current food and beverage trends
Benefits
Health Insurance with an HRA
Dental
Vision
Life Insurance (100% paid by Cheekwood)
Long Term Disability Insurance (100% paid by Cheekwood)
Voluntary Life Insurance
Short Term Disability Insurance
403b and Roth 403b with a generous employer match
Employee Assistance Program
Paid Time Off and 11 Paid Holidays
Aflac products are offered.
Company
Cheekwood
Cheekwood is a botanical garden and art museum.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jane O. MacLeod
President and CEO
Company data provided by crunchbase