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Nansen · 1 month ago

Executive Assistant & Program Coordinator (Maternity Cover)

United States

Full-time

Remote

Mid Level

Nansen is a leading blockchain analytics platform that empowers investors and professionals with real-time, actionable insights derived from on-chain data. They are seeking a mission-driven, highly-organized Executive Assistant and Program Coordinator to support their CEO and leadership team during a maternity cover. This role involves managing the CEO's calendar, coordinating meetings, and ensuring effective communication across teams.

AnalyticsBlockchainCryptocurrencySoftware

Growth Opportunities

Responsibilities

Manage CEO’s calendar and triage incoming requests (Slack, email, invites), ensuring time is allocated to the highest-impact priorities and follow-ups are handled promptly

Coordinate virtual meetings across global time zones with internal and external stakeholders

Handle personal admin for the CEO (e.g., medical appointments, insurance, logistics)

Manage all travel logistics, including the CEO’s personal travel (flights, accommodations, itineraries) and the company-wide travel tracker

Coordinate inbound media and external interview requests, ensuring a smooth and professional process

Support administrative processes such as KYC documentation, along with other ad-hoc tasks that help the CEO and leadership team operate effectively

Coordinate board meetings and oversee timelines, scheduling, preparation of materials and decks, and accurate minute-taking

Own coordination of recurring leadership meetings by preparing agendas with the CEO, managing logistics, capturing structured notes, and tracking actions

Publish the weekly Leads Digest summarizing leadership updates

Maintain key operational rhythms, such as PED planning cycles and the CEO’s weekly PPP (Progress, Plans, Problems) meeting, by coordinating timelines and updates, and tracking follow-ups

Support the VP of People & Programs in executing key company-wide and leadership events — including All Leads meetings, Leads Summits, the annual retreat, and monthly All Hands. Ensure smooth cross-functional execution for each

Own end-to-end preparation of monthly All Hands: draft the agenda, build the skeletal deck, coordinate content with DRIs, and manage final reviews

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