HKA · 4 hours ago
Business Support Administrator
Chicago, IL
Full-time
Onsite
Entry Level
$34/hr - $36/hr
2+ years expHKA is a global leader in risk mitigation, dispute resolution, and expert witness services. The Business Support Administrator will provide executive support, manage calendars and travel, coordinate meetings, and handle office logistics to ensure smooth operations in the Chicago office.
Business DevelopmentConsultingManagement Consulting
Responsibilities
Provide administrative support for multiple executives, including:
Time and expense entry
Calendar management
Complex business travel arrangements
Meeting coordination
Project support (binder preparation, document preparation, scan/copy/print jobs)
Project administration (engagement letters, conflict check forms)
Maintain professional office appearance (kitchen, conference rooms, communal spaces)
Manage shipping and receiving (FedEx, UPS, US Mail)
Assist with office meeting planning and event coordination, including ordering lunches
Coordinate local employee and client events
Order, maintain, and organize office supplies
Liaise with building management and local vendors
Manage off-site storage and visitor management
Support local recruiting coordination and employee onboarding
Partner with team members on client invoicing, CRM maintenance, and system updates
Assist colleagues in Chicago and other offices with administrative tasks as needed
Perform other tasks as requested
Qualification
Required
2+ Years of experience in Business Support, Office Management, Executive Administration or other Administration roles
Ability to work on-site in the Chicago office 4–5 days per week
Proven experience delivering exceptional customer service directly with clients, vendors, and internal stakeholders
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Outstanding communication and interpersonal skills
Excellent time management and ability to prioritize multiple tasks
Highly organized with strong attention to detail
Benefits
Robust health insurance
A retirement plan with company match
Generous paid time off (20+ days)
Additional comprehensive benefits to support your well-being
Resources for professional growth
Work-life balance
Financial security
Ongoing training and development to help you advance your career
Company
HKA
HKA is a privately owned, independent provider of consulting business for the construction, manufacturing, and technology industries.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$8.43M2022-04-30Acquired
2019-07-16Series Unknown· $8.43M
Leadership Team
Renny Borhan
Chief Executive Officer
Stuart Ells
Partner, Chief Growth & Operations Officer, FACD Lead, International
Recent News
2025-10-13
PR Newswire
2025-09-19
2025-09-14
Company data provided by crunchbase