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Palm Beach Atlantic University · 11 hours ago

Administrative Assistant to the Dean, Rinker College of Business

West Palm Beach, FL

Full-time

Onsite

Senior Level

5+ years exp

Palm Beach Atlantic University is dedicated to supporting its mission and objectives, and they are seeking an Administrative Assistant to the Dean of the Rinker College of Business. This role involves overseeing the day-to-day operations of the office, ensuring efficient administrative and faculty support, as well as managing accounting and payroll functions to maintain financial accuracy.

Higher Education

Culture & Values

Responsibilities

Coordinates and maintains the Dean’s schedule, ensuring efficient time management

Schedules meetings, appointments, and events, prioritizing critical engagements

Performs all clerical hiring tasks, schedule interviews and onboarding

Assists with other PBA departments on upcoming meetings and projects

Assists with FEFs and other Dean obligations

Oversees RSB scholarship administration

Organizes all ancillary events, graduation for the department

Completes and reconciles purchasing statements

Tracks and processes travel expenses

Tracks all special event expenses

Manages all accounts activity

Directs faculty expenses

Carries out payroll LOI and overloads

Oversees student reception

Manages office supplies

Oversees building maintenance and workorders

Coordinates and updates digital screens

Serves as lead for all Jenzabar activities

Updates all faculty forms

Updates all catalog changes and edits

Responds to faculty needs and schedules

Qualification

Office ManagementAccountingProject ManagementCustomer ServiceEffective CommunicationAttention to DetailProfessionalismChrist-first FaithTeamworkProblem-solving

Required

Post high school training, required; Bachelor's degree, preferred, or equivalent experience

5+ years of office and administrative management, required

Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times

Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic

Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey

Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye

Business & Financial/Budget Acumen – Demonstrates knowledge and understanding of financial concepts, accounting, marketing and organizational functions

Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences

Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner

Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines

Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally

Ability to sit for prolonged periods of time