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Palm Beach Atlantic University · 2 weeks ago

Project and Administrative Coordinator, CTC

West Palm Beach, FL

Full-time

Onsite

Entry Level

2+ years exp

Palm Beach Atlantic University is dedicated to supporting its mission and objectives through the role of Project and Administrative Coordinator within the School of Ministry’s Community Transformation Center. This position involves providing organizational support, coordinating events, and assisting leadership in advancing the center's mission and vision.

Higher Education

Culture & Values

H1B Sponsor Likely

Responsibilities

Collaborates with the CTC team and to plan, organize, and execute academic, community, and student-centered events

Assists in planning and execution of the annual conference, regular seminars and workshops (~6/year), and ongoing outreach initiatives supporting the student experience and promoting engagement with prospective students both in-person and virtual

Coordinates event logistics such as venue selection, catering, and audiovisual needs in partnership with university departments

Partners with university Events and Marketing departments to produce promotional materials, manage event registrations, and oversee follow-up processes ensuring high-quality experiences and successful outcomes

Partners with the CTC team to implement marketing strategies promoting graduate theological education programs and community outreach initiatives

Collaborates with university Marketing to draft and edit written content, including newsletters, social media posts, and website updates, and reports highlighting CTC’s academic excellence and community transformation impacts

Coordinates digital postings and updates to social media and website(s)

Manages daily office operations, including filing, data entry, scheduling, and records maintenance

Tracks and records expenses, processes receipts, and handles purchasing tasks, ensuring accurate budget reporting for the Associate Director

Provides scheduling support and coordinates meetings, conference calls, and appointments for faculty and staff

Prepares and distributes communications, reports, and presentations

Assists with general administrative tasks as needed to support departmental initiatives

Assists the Director, Associate Director, and team with projects aligned to the CTC’s mission and vision

Provides meeting support through note-taking, tracking follow-up items, and contributing input when appropriate

Offers creative ideas and practical suggestions to enhance organizational effectiveness in academic and community engagement

Qualification

Event PlanningProject ManagementEffective CommunicationMarketing StrategiesGraphic DesignCustomer Service OrientationProfessionalismResults OrientationSelf-developmentAttention to DetailAdaptabilityProblem-solvingConflict Management

Required

Bachelor's degree in communications or related field, required

2+ years of experience in communications, graphic design, marketing, and/or event planning

Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times

Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic

Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey

Adaptable/Flexibility – Ability to change or adjust to change

Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye

Confidentiality – Maintains the necessary confidentiality and discretion required for the position

Conflict Management – Functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations

Continuous Improvement – Implement or brainstorm ways to optimize a process

Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences

Establishes Trust – Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable

Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner

Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines

Results Orientation & Accountability – Takes accountability and identifies, executes and drives actions to consistently achieve desired results

Self-development – Grow one's self-awareness, abilities, skills, and/or talent

Ability to work non-routine hours during certain times of the year

Ability to sit for prolonged periods of time

Ability to lift/move objects up to 25 pounds

Company

Palm Beach Atlantic University

Palm Beach Atlantic University is a school in West Palm Beach.

Founded in 1968

West Palm Beach, Florida, USA

501-1000 employees

http://www.pba.edu/

H1B Sponsorship

Palm Beach Atlantic University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2024 (2)

2023 (4)

2022 (2)

2021 (2)

2020 (1)