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Covington & Burling LLP · 4 hours ago

Office & Client Services Assistant

Palo Alto, CA

Full-time

Hybrid

Entry Level

$59K/yr - $76K/yr

2+ years exp

Covington & Burling LLP is a law firm seeking an Office & Client Services Assistant. The role involves providing general client services and office support, maintaining conference rooms, and ensuring effective communication and organization within the office environment.

AdviceLegal

H1B Sponsor Likely

Responsibilities

General Client Services & Office Services support

Maintain conference rooms, catering pantries and office break areas, including event setup and breakdown, and supplies restocking

Maintain Visitor Offices in a clean, orderly and ready state

Provide reception coverage two or more hours each day

Answer, screen, direct and place telephone calls and direct lawyers, clients, staff and visitors to appropriate destinations

Ensure all aspects of conference room reservations are completed with relevant, accurate information to facilitate successful meetings and adjust as necessary to accommodate current and last minute changes

Become accustomed to the capability of each conference room, including seating capacity, AV equipment, etc., to ensure appropriate room reservation for meeting requirements

Perform scan, copy, print, mail and other administrative tasks

Receive, sort and distribute mail and deliveries; circulate routings

Adhere to timely and regular attendance; flexible to planned (and sometimes unplanned) overtime

Perform other duties as assigned

Uphold high standards of confidentiality, discretion, and integrity, particularly with respect to all sensitive and/or confidential firm and client information to which this position will have access

Qualification

Event Management SystemsCustomer serviceOffice services experienceZoomMicrosoft TeamsCommunication skillsOrganizational skillsInterpersonal skills

Required

Excellent communication, organizational, and interpersonal skills

The ability to learn & utilize Event Management Systems (EMS) software

Strong customer service skills and an understanding of the importance of developing effective working relationships with others

Adhere to timely and regular attendance; flexible to planned (and sometimes unplanned) overtime

Uphold high standards of confidentiality, discretion, and integrity, particularly with respect to all sensitive and/or confidential firm and client information to which this position will have access

Preferred

Minimum of two to three years of office services and/or reception experience strongly preferred

Familiarity with remote connection platforms such as Zoom or Microsoft Teams preferred

Benefits

Comprehensive benefits package, including healthcare insurance

Company

Covington & Burling LLP

Glassdoor4.1

Covington & Burling LLP is an international law firm that provides legal advisory services.

Founded in 1919

Washington, District of Columbia, USA

1001-5000 employees

http://www.cov.com

H1B Sponsorship

Covington & Burling LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (15)

2024 (8)

2023 (20)

2022 (14)

2021 (7)

2020 (4)