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Northeastern University · 2 months ago

Payment Operations Analyst - Temporary

Boston, MA

Full-time

Onsite

Mid, Senior Level

$23/hr - $30/hr

5+ years exp

Northeastern University is seeking a Payment Operations Analyst to manage enterprise-level day-to-day accounts payable activities. The role focuses on delivering efficient payment operations, transforming business processes, and ensuring compliance with financial policies.

Education

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Manage timing of vendor payments consistent with vendor agreements and company policy and budget

Process all non-Payroll requests for payment

Coordinate purchase order and invoice payment issues with business partners, and identify any potential training gaps

Communicate and enforce P2P policy

Oversee the centralized billing and upload process for preferred suppliers

Support onboarding, maintenance, and offboarding activities for vendor partners in B2B business portals and Amex BIP program

Research, address, and troubleshoot issues with supplier onboarding

Support the year-end and payment accrual process

Serve as communication bridge between P2P team and its’ customers, both internal and external

Assist with training of non-P2P employees in the use and understanding of the University’s financial procurement and payables systems

Participate in internal and external audits as necessary

Develop and maintain 'trusted advisor' relationships with business partners and key customers

Communicate results and/or recommendations to Deans, Directors, Department and key financial administrators

Refer potential significant problems to Internal Audit for further review

Gather data, compile information, analyze data and process reports

Review issues, and provide the necessary data and analysis, as needed, during the committee review process to assist in implementing successful business strategies that will help reduce costs, maintain financial integrity, support process automation and enhance the customer service experience

Support the development, implementation, and maintenance of processes, policies, guidelines, Standard Operating Procedures, and Business Operating Principles

Qualification

Invoice to Payment workflowsDisbursement data analysisPayment operations leadershipMicrosoft business programsData analytics toolsForeign currency transactionsLeadership presenceInterpersonal skillsCommunication skillsProblem-solving skills

Required

5 years of related experience or BA / BS and 2 years of relevant experience or relevant MBA / MS

Demonstrated leadership and expertise within the Invoice to Payment and T&E workflows, e.g., invoice acceptance and payment, two- and three-way invoice matching, commercial and grantee payment terms, preferred payment mechanisms, compliance, corporate card programs, electronic expense systems, etc

Demonstrated ability to effectively utilize disbursement data and trusted advisor relationships to identify opportunities, build cross-functional problem-solving coalitions, continuously improve efficiency and effectiveness of assigned activities, and ultimately deliver better outcomes via published performance management framework (e.g., business management system, service level agreements, key performance indicators)

Familiarity with government and state / local payment/disbursement regulations, commercial payment best practices, and techniques/value levers to enhance returns on working capital

Proven experience of leading payment/disbursement operations activities in a high profile, high transactional volume, high financial risk environment

Globally minded, self-motivated, flexible, and creative leader, able to prioritize, multi-task, and work horizontally and vertically across a decentralized organization to drive results

Strong leadership presence and ability to build customer-focused 'trusted advisor' relationships by delivering sound technical analysis, customer empathy, and data-driven decision-making

Excellent interpersonal, written, and verbal communication skills with the ability to lead, interact with, influence, resolve conflict, and drive decisions/accountability among individuals from a variety of cultures and disciplines

Demonstrated flexibility and willingness to respond to changes in the external environment while ensuring the organization is able to effectively and efficiently navigate transitions

Familiarity with foreign currency transactions and ACH / Bank Wire regulations

Demonstrated expertise of Microsoft business programs (e.g., Outlook, Excel, Word, Power Point)

Demonstrated experience utilizing data warehouse, data analytics, and reporting tools (e.g., Cognos, SQL, R, Python, Tableau, Power BI)

Preferred

Experience with JAGGAER preferred

Previous knowledge with Workday preferred

Benefits

Medical

Vision

Dental

Paid time off

Tuition assistance

Wellness & life

Retirement-

Commuting & transportation

Company

Northeastern University

Glassdoor4.3

Founded in 1898, Northeastern is a global research university with a distinctive, experience-driven approach to education and discovery.

Founded in 1898

Boston, Massachusetts, USA

5001-10000 employees

https://www.northeastern.edu/cri/

H1B Sponsorship

Northeastern University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (131)

2024 (112)

2023 (104)

2022 (100)

2021 (85)

2020 (111)