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Aegon · 2 weeks ago

Supervisor, Executive Administrative Assistants (Denver - Hybrid)

United States

Full-time

Hybrid

Mid, Senior Level

$81K/yr - $95K/yr

5+ years exp

Aegon is seeking a Supervisor for their Executive Administrative Assistants to support Transamerica Asset Management's executive leadership with a variety of administrative and general support duties. The role involves handling confidential correspondence, liaising with executives, managing calendars, and ensuring compliance with data privacy policies.

Asset ManagementAuto InsuranceFinanceHealth InsuranceInsuranceLife InsuranceRetirement

Responsibilities

Prepares confidential correspondence, periodical reports, meeting notices, presentation materials and other documents in appropriate formats using word processing, spreadsheets, graphics, and/or desktop publishing software

Compiles information and prepares special and complex one-time reports, summaries, or replies to inquiries for variety of audiences and levels

Acts as liaison between the Officer of the Company and various executives with employees of the Company, clients, and all interested outside parties

Screens telephone calls, providing assistance and accurate information for routing non-routine calls

Maintains calendars, schedule meetings and makes travel arrangements for top senior level executives

Applies in-depth divisional knowledge to projects of small to medium scope

Determines methods and procedures to be used in resolving the most complex inquiries and will make on-the-spot priority decisions

Maintains confidential files of information of the most highly confidential nature

Operates with substantial latitude for independent judgment and discretion

May supervise, train or review the work of other Administrative Assistant personnel

Manage data privacy risks and ensure compliance with company policy regarding the processing of personal and/or other sensitive data

Qualification

PowerPointExcelMS Office SuiteAnalytical skillsTime managementDiscretionPrioritizationVerbal communicationWritten communicationOrganizational knowledge

Required

High school education or equivalent

Minimum of 5 years of experience with a high level of administrative experience, discretion and technical skills (strong PowerPoint and Excel skills, proficient with the other MS Office Suite products)