The Collier Companies · 1 day ago
Executive Assistant in Gainesville, FL
Gainesville, FL
Full-time
Onsite
Mid Level
3+ years expThe Collier Companies is a fast-growing company seeking an Executive Assistant to support the Vice President of Operations. The role involves managing administrative tasks, building relationships, and ensuring efficient operations within a dynamic environment.
ConstructionProperty ManagementReal Estate
Responsibilities
Demonstrate initiative, professionalism, poise and flexibility in a fast-paced environment
Showcase strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external customers
Plan, prioritize, and execute tasks in a timely manner
Build and maintain strong relationships both internally & externally
Manage calendared anniversaries to include gifts and cards from the office of the Vice President
Manage bookings for travel arrangements including hotels and car rentals for various personnel
Support events such as resident engagement and book club events for necessary tracking
Provide support for site audits, vendor compliance audits, site walks, and support new team member onboarding through onboarding and training
Arrange on- and off-site meetings, events, appointments & travel for leadership with supporting materials as needed
Research, compile, and summarize complex and or large quantities of data into short work products
Maintain confidentiality in all aspects of team and company information
Manage multiple calendars for executive-level team members and provide meeting support for data collection and time management
Assist in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval
Act as the first point of contact for elevated resident issues on behalf of the VP of Operations
Qualification
Required
A detail-oriented self-starter with prior experience in Real Estate Operations
Someone who exhibits sound judgment with the ability to prioritize and make decisions
Energetic and eager to tackle new projects and ideas
Comfortable interacting with high-level executives
A team player capable of cultivating productive working relationships across the firm
Resourceful, can-do attitude
Thrives in a fast-paced environment
3+ years of experience supporting administrative functions at the executive level
Manage calendared anniversaries to include gifts and cards from the office of the Vice President
Able to manage bookings for travel arrangements including hotels and car rentals for various personnel
Capable of supporting events such as resident engagement and book club events for necessary tracking
Provide support for site audits, vendor compliance audits, site walks, and support new team member onboarding through onboarding and training
Arrange on- and off-site meetings, events, appointments & travel for leadership with supporting materials as needed
Ability to research, compile, and summarize complex and or large qualities of data into short work products
Maintain confidentiality in all aspects of team and company information
Management of multiple calendars for executive-level team members as well as providing meeting support for data collection and time management
Assist in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval
Highly developed written communication skills, including report writing, presentations, email correspondence, and verbal communication skills
Act as the first point of contact for elevated resident issues on behalf of the VP of Operations
High proficiency with all tools in the Microsoft suite including Excel, PowerPoint, Outlook, Teams, etc
Preferred
1+ years in an assistant property manager role preferred
Entrata experience preferred
Benefits
The Collier Companies 401k match is 100% of your contribution up to 10% of your gross income.
Up to 24 days off during your first year with annual increase!
Stylish TCC logo attire provided
Comprehensive Medical, Dental & Vision Insurance
Group & Supplemental Life Insurance policy options
Healthcare reimbursement account&legal services insurance.
Industry education opportunities
Company
The Collier Companies
The Collier Companies is a real estate and property management firm that offers student housing, construction and development services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Rebecca Herrin
Chief of Staff to the CEO
Recent News
Company data provided by crunchbase