Lange Companies · 1 month ago
Document Specialist
St Louis, MO
Full-time
Onsite
Senior Level
$70K/yr - $75K/yr
5+ years expLange Companies is committed to fostering a workplace where diversity, equity, and inclusion are paramount. They are seeking a detail-oriented Document Specialist to ensure food products meet safety and compliance standards by managing supplier documentation and maintaining accurate food safety records.
Food and BeverageTravel
Responsibilities
Respond to correspondence through the Food Safety and Compliance mailbox, ensuring timely and professional communication with suppliers, customers, and other stakeholders
Review supplier-submitted audit documentation electronically to support new supplier approvals and ongoing compliance
Gather, review, and organize food safety and compliance paperwork for both new and existing suppliers
Fulfill customer requests for food safety and compliance documentation, including certifications, specifications, and Letters of Guarantee
Collect, track, and manage organic certification documents across all organic sales for the company
Oversee and manage the annual organic certification process
Use food safety and organic databases (e.g., Azzule) to manage records, monitor compliance, and track supplier documentation
Maintain and manage multiple customer portals to ensure timely updates and compliance with customer-specific requirements
Manage customer onboarding paperwork and annual renewals, including Food Safety documentation, questionnaires, indemnity agreements, W-9s, and Certificates of Insurance (COIs)
Collaborate with Azzule on Foreign Supplier Verification Programs (FSVP) for imports managed by Lange Fresh Farms Inc
Stay current on FSMA (Food Safety Modernization Act) requirements and communicate regulatory updates to the Food Safety team and Corporate
Monitor and implement processes to maintain compliance with FDA, USDA, CFIA, SQF, and other applicable food safety and regulatory requirements
Proactively engage with suppliers and customers by phone and email to obtain required documentation and updates
Support internal teams with technical and regulatory guidance related to compliance matters
Deliver accurate and timely responses to internal and external regulatory inquiries
Maintain and verify documentation of all quality and food safety records in compliance with customers, vendors and regulatory requirements
Research vendor data, internal systems, and government resources to compile information in response to inquiries
Keep all compliance and food safety data current in ERP systems and customer portals
Support audits, internal reviews, and other compliance-related projects as needed
Perform additional food safety and compliance duties as assigned to support the company’s operations
Qualification
Required
Bachelor's degree required
5+ years of Compliance, Regulatory Affairs or Regulatory Compliance experience
Strong organizational and prioritization skills
Ability to work independently and take initiative
Excellent communication skills (written and verbal) must be comfortable using both phone and email for outreach
Detail-oriented with a high level of accuracy in a fast-paced setting
Proficiency in Microsoft Excel, Outlook, and Word
Preferred
Experience with Azzule and similar food safety/compliance platforms
Knowledge of USDA-NOP (National Organic Program) and FSMA (Food Safety Modernization Act)
Familiarity with fresh commodities and agriculture production processes
Proficiency in Spanish, in addition to English, is a plus
Company
Lange Companies
For over 60 years, Lange Companies has been more than just a produce —we're a community built on integrity, hard work, and an unwavering commitment to our customers.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Greg Reinauer
President/ CEO
Josh McKey
Chief Financial Officer
Company data provided by crunchbase