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Sun World International · 3 hours ago

Administrative Assistant, Legal

Bakersfield, CA

Full-time

Onsite

Mid Level

$23.63/hr - $25/hr

3+ years exp

Sun World International is a California-based agriculture and technology firm engaged in fruit variety development and technology. They are seeking a highly organized and detail-oriented Administrative Assistant to support their global Legal team with various administrative tasks, ensuring efficient office operations and effective communication.

AgricultureAgTechEnergyIntellectual PropertyMarket ResearchRenewable EnergyTicketingTourismTravelVenture Capital

Responsibilities

Provide comprehensive support to the Legal team by managing meetings, preparing agendas, assisting in amending agreements, and coordinating calendars

Facilitate clear and effective communication both internally and externally to ensure alignment and information flow across teams and outside counsel

Serve as the first point of contact for internal and external communications (phone, email, in-person)

Maintain and organize office files, records, and correspondence

Schedule and coordinate meetings, appointments, and travel arrangements

Prepare and edit documents, reports, and presentations

Process documents and signatures as requested internally and externally

Serve as the primary document courier logistic contact for the department

Prepare and provide DHL and UPS shipping labels, and monitor/track parcel courier for effective delivery management

Receive, review, and process vendor invoices in a timely and accurate manner

Match purchase orders, delivery receipts, and invoices for proper documentation

Enter invoice data into the accounting or ERP system

Monitor outstanding payments and follow up on discrepancies or missing documentation

Work closely with the finance or accounts payable department to ensure timely payment and resolve issues

Qualification

Microsoft Office SuiteInvoice processingAccounting softwareOrganizational skillsVerbal communicationWritten communicationAttention to detailSelf motivatedTime-management skills