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Global Relay · 9 hours ago

Executive Assistant

New York, New York, United States

Full-time

Onsite

Entry, Mid Level

$70K/yr - $90K/yr

2+ years exp

Global Relay is a leader in enterprise information archiving, providing innovative solutions for highly regulated firms. As an Executive Assistant, you will support the EVP of Americas Sales and the Head of Global Presales by managing administrative tasks, scheduling, and operational support to help drive the company's growth.

EdiscoveryEnterprise Software

Responsibilities

Handle essential day-to-day administrative tasks, including organizing files, managing invoices, expenses, and communications

Act as a liaison between senior executives (including C-suite, directors, and VPs) and staff members, ensuring effective flow of communication and requests

Maintain confidentiality and discretion in handling sensitive information

Manage complex calendars, resolve conflicting priorities, and optimize executives’ time management

Coordinate domestic and international travel logistics, including flights, accommodations, and documentation

Organize and prepare agendas for meetings, record minutes, track action items, and follow through on deliverables

Partner closely with Finance, Marketing, Sales, and other teams to ensure smooth operations

Support preparation of executive-level presentations, reports, and documents that are professional, compelling, and aligned with company goals

Conduct research, analyze data, and prepare summaries and insights to aid executive decision-making

Assist in planning and executing key events such as customer briefings, sales kickoffs, and marketing initiatives

Take on project management responsibilities for specific initiatives across Sales and Presales

Qualification

Executive supportCalendar managementMicrosoft OfficeSalesforceCommunication skillsOrganizational skillsProblem-solvingTime managementTeam collaboration