Typeface · 10 hours ago
Office Manager
Palo Alto, CA
Full-time
Onsite
Mid, Senior Level
$100K/yr - $130K/yr
5+ years expTypeface is a company focused on transforming enterprise marketing through innovative technology at the intersection of creativity and AI. They are seeking an experienced part-time Office Manager to oversee daily operations, ensuring a welcoming and efficient workplace while managing logistics for onboarding, facilities, and team events.
Artificial Intelligence (AI)ContentEnterprise SoftwareGenerative AISoftware
Responsibilities
Oversee day-to-day office operations for Palo Alto and Bellevue, including supplies, snacks, equipment, vendor coordination, and general workplace upkeep
Act as the primary point of contact for property management, maintenance providers, cleaners, and facilities
Coordinate office maintenance, repairs, and all facilities-related requests
Lead space planning and seat-allocation strategy in partnership with IT and People Operations
Support all onsite onboarding logistics, including desk setup, building access, badge activation, and welcome kits
Track and process quarterly parking reimbursements
Own ordering and distribution of company swag and branded items
Ensure health, safety, and compliance standards are maintained across both locations
Lead onsite engagement programming: team events, celebrations, milestone recognitions, happy hours, and culture-building activities
Partner with IT to coordinate laptop shipments, in-office equipment setup, and badging/building access
Set up desks, welcome kits, and ensure workspace readiness for onsite new hires
Maintain the onboarding calendar and coordinate with People Ops to ensure all pre-start requirements are completed before Day 1
Coordinate with IT to manage equipment returns for departing employees, including laptops, monitors, and peripherals, and facilitate return shipping for remote or other office location
Coordinate group travel logistics for company-wide onsite events, cross-office gatherings, and office-driven offsites (g. Palo Alto/Bellevue onsite weeks, etc)
Partner with EA's, who will manage executive-specific travel
Manage group hotel bookings, vendor negotiations, and travel communications
Partner with Finance to monitor budgets and ensure cost-effective planning
Serve as the cross-functional logistics liaison to support seamless company or office-wide in-person gatherings
Qualification
Required
5+ years of experience in workplace operations, office management, facilities, or employee experience roles
Experience managing multi-office operations and/or scaling workplace programs
Proven success with vendor management, space planning, and event operations
Strong project management skills; able to manage multiple priorities in a fast-moving environment
Excellent written and verbal communication skills
Ability to work onsite 3 days per week (or as business needs require) in Palo Alto
Occasional travel to the Bellevue office may be required
Benefits
Competitive compensation — including salary, equity, and 401(k)
Full medical, dental, and vision insurance for you and your family
HSA and FSA options to support your financial wellness
Flexible time off — including parental leave
Well-being programs — resources to support your mental and physical health
Daily lunch & snacks
Mentorship & impact — work closely with top AI leaders on products that ship
Company
Typeface
Typeface offers a generative AI application that provides streamlined and personalized content creation for enterprises.
51-200 employees
H1B Sponsorship
Typeface has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (6)
2024 (4)
2023 (4)
Funding
Current Stage
Growth StageTotal Funding
$165MKey Investors
Salesforce VenturesLightspeed Venture Partners
2023-06-29Series B· $100M
2023-02-27Series A· $65M
Leadership Team
Abhay Parasnis
Founder & CEO
Recent News
Destination CRM
2025-10-18
2025-10-17
Company data provided by crunchbase