Brasfield & Gorrie, LLC · 1 day ago
DMOI Department Administrative Assistant
Birmingham, AL
Full-time
Onsite
Entry Level
2+ years expBrasfield & Gorrie, LLC is seeking a DMOI Department Administrative Assistant to support the DMOI team with various administrative needs. The role involves coordinating meetings, managing calendars, arranging travel, and maintaining organized systems to ensure efficiency within the department.
Construction
Responsibilities
Support team with administrative needs
Assist in meetings, meeting notes and overall organization
Responsible for department coordination of mobile devices
Coordinate activities project team meetings as necessary
Update and distribute various reports on a regular basis
Maintain calendars and appointments for management
Schedule meetings, reserve conference rooms/meeting locations, and set up room, when necessary
Arrange events and conferences including team building events
Make travel arrangements as needed (airline, car rentals, hotel, etc.)
Prepare expense reports
Process invoices
Greet guests in a professional, friendly, and hospitable manner
Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided
Manage office administrative duties, as needed
Additional administrative duties, as needed
Order breakfast, lunch, and other meals for meetings and events as needed
Serve as onboarding representative for new hires and interns
Maintain organized systems, files, and workflows for efficiency and accessibility
Proactively identify and implement process improvements with a forward-thinking mindset
Demonstrate flexibility and willingness to grow with the department and company
Qualification
Required
Minimum of two years of administrative experience or comparable experience
Proficient working knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint, etc.)
Ability to efficiently learn and proficiently use new technology as needed - emphasis on AI technology
Must be customer service driven, self-motivated, organized, ethical, competitive, detail-oriented, and a team player
Strong work ethic with a willingness to do what it takes to get the job done
Detail oriented with the ability to recognize discrepancies
Ability to work effectively in a team environment as well as independently
Must thrive in a fast-paced work environment
Demonstrated, excellent written and oral communication skills, including excellent phone etiquette
Ability to maintain strict confidentiality at all times
Ability to work and collaborate with a diverse group of people
Preferred
Bachelor's degree strongly preferred
Experience with a construction company preferred
Experience working in JD Edwards and Salesforce preferred
Company
Brasfield & Gorrie, LLC
Our locally led teams are made up of true builders united in an ironclad commitment to serve our partners, communities, and the future we’re building toward.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Greg Hunsberger
Chief Operating Officer, Planning & Technology
Chelsea Colucci
Instructional Design | Learning & Development Partner
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